BC Cancer Agency
Are you efficient and detail oriented? Provide effective support to our clinical teams so we can in turn provide the best health care to our patients.
What you’ll do
Arrange meeting times, book meeting rooms, notify attendees, and circulate relevant materials as requested. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes of various meetings. Initiate and take follow-up action as indicated in minutes.
Using word processing software types, format and edit documents such as correspondence and memos from transcribing equipment, handwritten or electronic drafts. Draft routine items for signature as required.
Prepare presentation materials such as abstracts, posters, papers, handouts and slides for educational sessions, workshops and conferences, as directed.
Screen and prioritize calls from all sources including patients; refer calls to other parties or provide information as appropriate. Greet visitors and handle enquiries.
Maintain a schedule of appointments for appropriate individuals.
Open, screen, prioritize and distribute incoming mail. Maintain files of incoming and outgoing information and correspondence.
Assist in research by typing research proposals and grant applications and by gathering information and articles from various sources such as the library.
Maintain Process manuals including Directive and Procedure manuals, by typing updates and distributing copies as requested.
Maintain own workload statistics; collect, collate and type statistics for the Processes.
Participate in inter-Process meetings for patient flow or workload related meetings.
Maintain the timebook for the relevant areas.
Book hotel accommodation and make travel arrangements.
Respond to telephone calls from patients and hospital staff regarding temporary accommodation; record demographic, medical and personal information on each patient and forwards information for booking purposes.
Perform other related duties as assigned.
What you bring
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.
Keyboard at 50 w.p.m.
Communicate effectively both verbally and in writing.
Deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to operate related equipment.
What’s in it for you
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job type Temporary, Full-Time until 03/04/2022
Location 2410 Lee Avenue, Victoria
Work days Monday, Tuesday, Wednesday, Thursday, Friday
Hours of work 0800-1600, 0830-01630, 0900-1700
Reference number #114052
What we do
BC Cancer bccancer.bc.ca provides comprehensive cancer control for the people of British Columbia. BC Cancer Agency is apart of the Provincial Health Services Authority (PHSA).
(PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.