Research Administrative Assistant
Queen's University
Kingston, ON
About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Manager, Research (Manager), the Research Administrative Assistant will be responsible for the establishment and post-award management of awarded research grants, liaising with School researchers and administrative staff, University Research Services, Contracts, Research Accounting, funders, and other departments and organizations as required.
Job Description

KEY RESPONSIBILITIES:
  • Manage post-award activities of funded research grants, including establishment of research project accounts, compiling and maintaining funding award records, applications, ethics approvals, and agreements for the School of Computing faculty as it relates to research.
  • Administer publicly and privately funded grants, providing necessary data for researcher’s reports by analyzing monthly and annual statements, balances and appropriate account allocations in collaboration with School financial administrator.
  • Manage post-award activities for Canada Foundation for Innovation (CFI) and Create grants.
  • Prepare and update entries in Tool for Research Administration at Queen’s (TRAQ ) as directed by the Manager.
  • Assist the Manager in identifying and distributing information about research grant and funding opportunities to faculty, postdoctoral fellows and graduate students.
  • Assist faculty members with the preparation of research project progress reports and final reports associated with grants and contracts, ensuring that all guidelines of both the university and granting agency are met.
  • Assist faculty members with preparation and updating of Curriculum Vitae (CV) to meet funding application and reporting requirements.
  • Answer questions from School researchers and staff related to funding agency and university policies and requirements.
  • Respond to requests in a timely fashion with an appropriate response time and rate and guaranteeing high quality of work.
REQUIRED QUALIFICATIONS:
  • Bachelor’s Degree or three year post-secondary diploma in business administration combined with previous experience in similar role.
  • Knowledge of accounting practices and ability to perform advanced financial duties.
  • Demonstrated experience assisting with drafting correspondence, documents, proposals and reports.
  • Experience working with data or databases, ensuring data quality and in preparing reports.
  • Knowledge of university practices and procedures as they pertain to research.
  • Familiarity with TRAQ and FAST systems and with NSERC/CIHR/CFI online application systems.
  • Consideration maybe given to an equivalent combination of education and experience.
SPECIAL SKILLS:
  • Ability to learn and communicate university and funding agency policies and practices.
  • Ability to analyze financial data and generate statements and reports.
  • High level of initiative, with excellent interpersonal and organizational skills, and the ability to handle multiple priorities and deadlines.
  • Good communication both oral and written.
  • Ability for work independently, or as part of a team as required, in a fast-paced environment.
  • Ability to adapt to new situations and learn new software packages as required.
  • Ability to prioritize and determine when to involve supervisor or others in decision-making.
  • Willingness to complete tasks on time as required to meet high standards of quality and efficiency.
  • Proficiency in the use of computers, including word processing, spreadsheet and other software application programs.
DECISION MAKING:
  • Assign a priority value to assigned work, and determining the most expedient route to completion.
  • Determine account administration, data and reporting required for research projects including monthly and annual statements, balances and appropriate account allocations.
  • Determine when to act independently and when to refer issues to Manager.
  • Respond to general inquiries, providing reasonable answers, or a means to find an answer if necessary.
Closing Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, racialized/visible minorities, Indigenous/Aboriginal Peoples, persons with disabilities and LGBTQ+ persons.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .