IMHPR is seeking a full time permanent Program Officer reporting to the Director, IMHPR Administration. This role will work closely with IMHPR’s scientists, research staff and trainees and will work with the Director, IMHPR Administration and Senior Director, IMHPR on a number of confidential and sensitive projects. The role will manage and coordinate key initiatives pertaining to the research operations of the IMHPR including grants, recruitment and onboarding of staff, ensuring research compliance of department staff, preparing annual budgets and contributing to budget planning, and liaising with supporting departmental activities. The successful candidate will support a workplace which embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements. In this role you will:
Assist the Director, IMHPR Administration on large scale initiatives many of which will be confidential and sensitive in nature.
Liaise with departments such as Finance, IMG, Procurement, Human Resources and Research Services.
Liaise with the grants and awards office and facilitate IMHPR knowledge translation and cross collaboration initiatives.
Oversee registration and onboarding of research trainees and completion of trainee supporting documentation.
Assist with budget planning process for the Department and for grant funded accounts on behalf of the Senior Director.
Engage inter-organizationally and with external suppliers concerning project activities, operational decisions, scheduling requirements or contractual clarifications.
Lead the development of problem-solving and facilitate communications both intra and inter-departmentally.
Ensure ethical and regulatory compliance of CAMH and Research policies.
Develop and implement departmental processes, templates, forms and reports for projects as needed.
Monitor and provide in-depth review of documentation for compliance, completeness and correctness.
Support education and training of all research personnel by developing and delivering educational sessions.
Train research staff, trainees and scientists on new research and CAMH policies & procedures
Prepare documentation and communication.
Provide support to the Director, IMHPR Administration as needed for other initiatives.
This position is primarily located at 33 Russell Street.
The Program Officer must have:
Undergraduate degree in business or related disciplines
2+ years of work experience in a customer service role in a research related environment
Experienced in managing projects
Demonstrated knowledge of a grant based research environment.
Business and/or financial experience (e.g. reading financial reports and preparing budgets)
Advanced-level knowledge of MS Office Suite of programs (Excel, Word, PowerPoint) and other KT and PM software and tools.
Demonstrated ability to plan, organize, coordinate and oversee varied complex projects
Demonstrated ability to critically analyze, evaluate, and resolve problems
Strong communication and motivational skills, and a record of productive and cooperative work with teams and individuals
Ability to prioritize work effectively and efficiently with minimal supervision.
Ability to handle a high volume of diverse projects simultaneously.
Advanced knowledge of research office administration and finance practices.
High level of literacy and numeracy
Excellent interpersonal skills, tact, and discretion and a genuine interest in supporting scientific research
Experience with research training requirements
Experience with working in an academic or healthcare environment is an asset
The ideal candidate would possess the following skills:
Ability to quickly find, learn and assimilate new information
Ability to prioritize and handle a high volume of diverse projects simultaneously
Ability to capture and articulate risk issues
Ability to communicate and problem-solve with a diverse variety of stakeholders and team members who may have conflicting interests and priorities
Ability to handle sensitive and confidential information in a professional manner
Capable of original thinking and able to initiate ideas to move projects forward
Excellent skills in the use of databases, spreadsheets, word-processing and other applications
Please note: This full time permanent position is NOT part of a bargaining unit
Salary Range: Competitive salary and benefits package
CAMH is a Tobacco-Free Organization.
CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.
As an employment equity employer CAMH actively seeks Aboriginal peoples, visible minorities, women, people with disabilities, (including people with who have experienced mental health and substance use challenges), and additional diverse identities for our workforce.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.