Job Summary
The Receptionist / Accounting Assistant is responsible for providing reception, administrative, and basic accounting support to the organization. This position serves as the first point of contact for community members, clients, partner agencies, and visitors by answering phones, responding to inquiries, and supporting the day-to-day operations of the office in a professional and respectful manner.
The Receptionist / Accounting Assistant supports the entire organization while also providing administrative and financial support to the Financial Controller and financial team. Responsibilities include assisting with purchase orders, Accounts Payable (AP) support, Accounts Receivable (AR), data entry, filing, organizing financial documentation, and supporting office operations through the Sage 300 financial system.
This role plays an important part in ensuring efficient office operations, accurate record keeping, and strong organizational support across all departments.
Responsibilities
- Answer and direct phone calls, emails, and general office inquiries in a professional manner
- Greet and assist community members, clients, visitors, and partner agencies
- Provide administrative and reception support to all departments within the organization
- Support the Financial Controller and financial team with administrative and accounting-related duties
- Create and process purchase orders within the Sage 300 financial system
- Provide support related to Accounts Payable (AP), including invoice tracking, filing, coding assistance, and organizing supporting documentation
- Assist with cheque requisitions, receipts, data entry, and maintaining accurate records
- Maintain organized and confidential client, financial, and office files
- Assist with preparing reports, spreadsheets, correspondence, and administrative documents
- Schedule meetings, appointments, and program bookings as required
- Maintain office supplies, equipment, and inventory
- Support reporting requirements by gathering and organizing information and documentation
- Maintain professionalism, confidentiality, and ethical standards at all times
- Participate in team meetings, training, and organizational activities
- Perform other related duties as assigned by management
Qualifications
- Diploma or certificate in Office Administration, Business Administration, Accounting, or related field preferred
- Relevant administrative and accounting experience may be considered in lieu of formal education
- Experience using Sage 300 or similar accounting software considered an asset
- Proficiency in Microsoft Office programs including Word, Excel, Outlook, and Teams
- Strong organizational, communication, and customer service skills
- Knowledge of purchase orders, Accounts Payable procedures, and office administration practices
- Ability to multitask and work effectively in a fast-paced environment
- Ability to maintain confidentiality and professionalism
- Knowledge and understanding of Indigenous organizations and communities is considered an asset
- Valid driver’s license considered an asset
- Clear Criminal Record Check required
Work Environment:
WCTC CYFE is a Forward-Thinking Agency covering 2 First Nation Reserves in the area of Child Intervention and Prevention, delivering services to assist families in their respected communities.
To apply, please submit your resume and cover letter via email to: [email protected]
Please quote Receptionist-Accounting Assistant in your cover letter.
We thank all those applicants in advance, however, only those candidates selected for an interview will be contacted.
WCTC CYFE is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay: $45,000.00-$60,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
