Build your career at the hospital that’s building for the future
Humber River Hospital is committed to revolutionizing patient care for our diverse community. We’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, expert, patient-focused care. The Hospital is formally affiliated with both the University of Toronto and Queen’s University.
Right now we’re looking for a Program Service Assistant to provide Administrative support to Digital Learning Team and Director of Medical Innovation & Transformation.
Reporting Relationship: Chief Technology Officer (CTO)
Hiring Salary range: $52,732 - $56,027
Location: Wilson Site
Hours of Work: Days
Employee Group: Non-Union
Coordinates calendars, organize meetings, and prepare supporting documents (e.g. minutes, agendas, presentations) including operational and business matters for the department and Physician Director.
Coordinate internal and external meeting logistics for the department and Physician Director in collaboration with other Program Services Assistants; coordinate meetings with internal programs or external community partners
Identifies, coordinate, analyze and communicate key Digital Learning matters and critical issues in a timely manner and in accordance with hospital established processes
Provides clear direction and oversight to administrative support within the department’s portfolio
Lead coordination of internal and external events: send notices, coordinate events and registrations, arrange catering and complete attendance reports; audio visual setup, room setup, and venue logistics.
Assist with entering, preparing, and collecting informational, statistical and other data, reports, and documents for metrics relating to the department for program distribution.
Document departmental operations and processes
Act as central point of contact to direct and redirect requests for information
Facilitate information and resource exchanges with external community partners to assist with planning meetings and activities
Enter payroll data for unit staff; prepare invoices; record departmental expenses
Track departmental supplies inventory and order supplies to anticipate department needs
Coordinate office equipment repair and maintenance schedule
Other duties as assigned
Minimum three (3) years of administrative/secretarial experience required, supporting management /administrative staff
Completion of a recognized secretarial/administrative program is required
Demonstrated excellence in taking minutes, supporting committees, and experience with schedule creation and organizing data
Previous experience in a health care environment (e.g. Clinic, hospital) preferred
Utilizes high level of judgment and discretion when dealing with confidential or sensitive matters
Has a high degree of attention to detail to ensure accuracy in deliverables
Creative, resourceful and flexible
Excellent communication, time management, and interpersonal skills
Demonstrates commitment to ongoing learning
Works independently and in a team environment
Adapts to changing priorities and manage change involving multiple stakeholders effectively
Maintains a positive attitude and strong work ethic while managing competing demand
Excellent communication and interpersonal skills.
Has a typing speed of 60 WPM
Extensive knowledge of Microsoft Word, Excel, PowerPoint, Visio, Windows, MS Project, Internet and Outlook
Intermediate MS Access knowledge an asset
Excellent organizational skills, including the ability to prioritize and initiate work are essential
Ability to work independently and collaboratively within a team.
Ability to multitask in a fast paced environment.
Proven decision making and problem solving skills.
Ability to handle sensitive and confidential issues/information in a professional manner.
Excellent attendance and discipline free record required.
May be required to travel between sites periodically.
May be required to adjust hours occasionally.
Why Humber? Why Now?
Humber River Hospital is on an exciting transformation journey of redefining patient care as we leverage the most advanced technologies to enhance all aspects of delivering high-quality, safe care. We continue to build a people-centered workplace with excellent staff and physician engagement by hiring passionate, diverse and inclusive healthcare professionals. People who care and live our values of Compassion, Professionalism and Respect. People who are committed to making a positive difference.
We are a Studer Group hospital, focused on building our evidence-based leadership practice and hardwiring a culture that WOWs.
Why? Because at Humber River Hospital, we know it’s our people and our ability to innovate that allows us to consistently deliver a great patient experience and the best quality outcomes. After all, we are the hospital that believes exceptional care...healthier community.
This description has been designed to indicate the general nature and level of work performed by the employee within this position. However, the actual responsibilities, duties, qualifications and experience may vary. Employee may perform other related duties as required to meet the ongoing needs of the organization. Information contained in this job posting/description is subject to change.
Humber River Hospital is committed to inclusion and diversity. We believe that diversity drives our culture of innovation. By bringing together a variety of different perspectives, it fuels our creative thinking, generates new ideas and creates solutions designed to address tomorrow's healthcare challenges today. We take pride in providing professional development and career advancement opportunities for our employees including minorities, women, veterans and individuals with physical and developmental disabilities. We also provide accommodation to applicants and all of our employees - from hire to retire.
Let us know what we can do to help you be successful during your recruitment experience at Humber River Hospital.