Parts Coordinator to support our Maintenance Department. This position plays a critical role in ensuring maintenance personnel have the right parts, materials, and supplies available to maximize equipment uptime and plant productivity.
Position Summary
The Parts Coordinator is responsible for receiving, organizing, issuing, and maintaining spare parts inventory for the facility. The successful candidate will work closely with Maintenance, Operations, Procurement, and external suppliers to ensure the availability of critical spare parts while maintaining accurate inventory records and controlling inventory costs.
Key Responsibilities
- Receive, inspect, and verify incoming maintenance parts, equipment, and supplies.
- Maintain an organized, clean, and secure maintenance parts storeroom.
- Issue parts, tools, and consumables to maintenance personnel and accurately record inventory transactions.
- Maintain minimum and maximum inventory levels for critical spare parts.
- Monitor inventory and initiate purchase requisitions for replenishment of stock.
- Coordinate with Procurement to obtain quotations, place orders, and expedite deliveries from suppliers.
- Track backordered items and communicate delivery status to the maintenance team.
- Maintain accurate inventory records in inventory management systems.
- Perform regular cycle counts and annual physical inventory counts.
- Identify obsolete, damaged, or excess inventory and recommend corrective actions.
- Ensure proper storage and preservation of bearings, motors, hydraulic components, electrical parts, belts, chains, lubricants, fasteners, and other maintenance materials.
- Maintain supplier information, part numbers, equipment bills of materials, and OEM documentation.
- Support preventive maintenance planning by ensuring required parts are available before scheduled work.
- Coordinate warranty returns and repairable component tracking.
- Assist with emergency breakdown parts sourcing to minimize equipment downtime.
- Ensure compliance with company safety policies, housekeeping standards, and environmental requirements.
- Participate in continuous improvement initiatives to improve inventory accuracy, reduce costs, and improve maintenance efficiency.
Qualifications
- College diploma in Supply Chain, Inventory Management, Business, Mechanical Technology, or a related field is preferred.
- Minimum 2–5 years of experience as a Parts Clerk, Stores Person, Inventory Coordinator, or Maintenance Stores Clerk in an industrial environment.
- Experience in manufacturing, metal recycling, mining, steel, aggregates, or other heavy industrial environments is considered an asset.
- Working knowledge of industrial mechanical and electrical spare parts.
- Experience in Export/Import procedures, customs documents.
- Proficiency in Microsoft Excel, Outlook, Word and Sage/Accpac.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently while supporting multiple maintenance personnel and departments.
- Valid Ontario driver's license is considered an asset.
- Proficiency in the Italian language is considered an asset.
- Experience in shipping & receiving processes, order fulfillment, and packaging procedures.
- Ability to load & unload shipments safely while maintaining high safety standards.
- Strong organizational skills with attention to detail in inventory control tasks.
Preferred Knowledge
Experience with inventory and spare parts related to:
- Hydraulic systems and components.
- Electric motors, gearboxes, bearings, chains, belts, and power transmission equipment.
- Conveyors and heavy industrial machinery.
- Pneumatic and electrical components.
Core Competencies
- Excellent organizational and inventory control skills.
- Strong attention to detail and accuracy.
- Customer-focused with a sense of urgency.
- Effective communication and teamwork.
- Time management and multitasking abilities.
- Commitment to safety and continuous improvement.
- High level of integrity and accountability.
Pay: $23.00-$25.00 per hour
Benefits:
Work Location: In person
