Job Title: Executive Assistant
Location: Vancouver, BC (Downtown Office)
Work Arrangement: 100% Onsite (Monday – Friday) / Remote till office is taken
Position Type: Full-time, Permanent
Job Summary
The Executive Assistant to the CEO provides sophisticated, high-level administrative and strategic support in a fast-paced environment. Acting as the CEO's right hand, the EA manages complex calendar scheduling, critical stakeholder communications, and high-priority business projects while maintaining strict confidentiality.
About EraTree Group
EraTree is a non-custodial cryptocurrency OTC desk offering seamless conversion of large-scale transactions between crypto and fiat currencies. We serve institutions and high-net-worth individuals who demand deep liquidity, efficient settlement, and trusted execution. With a secure infrastructure and a client-first approach, EraTree bridges the gap between traditional finance and digital assets through transparency, reliability, and speed.
Core Responsibilities
- Calendar Management: Maintain and optimize the CEO's and senior management's complex, rapidly changing schedule. Troubleshoot meeting conflicts proactively. Ensure adequate preparation time between appointments.
- Gatekeeping & Communications: Serve as the primary liaison between the CEO, board members, investors, senior management, and external clients. Screen incoming calls and manage the CEO’s email inboxes.
- Meeting & Board Coordination: Organize logistics for high-stakes executive board meetings, leadership retreats, and company-wide town halls. Prepare agendas, compile meeting packs, and record accurate minutes.
- Travel & Logistics: Arrange comprehensive domestic and international travel itineraries, including flights, hotels, visas, and ground transportation.
- Project Management: Track project deadlines, monitor deliverables from direct reports, and independently lead special operational or administrative initiatives.
- Financial Admin: Manage and process monthly executive expense reports, track department budgets, and review invoices.
- Document Preparation: Draft, review, and format high-level correspondence, presentations, briefings, and legal memos on behalf of the CEO.
Required Skills & Aptitudes
- Emotional Intelligence: High social intelligence to read organizational dynamics, handle sensitive human interactions, and manage stakeholder relationships smoothly.
- Strict Discretion: Proven ability to handle highly classified, controversial, and proprietary business information with absolute confidentiality.
- Forward-Thinking Proactivity: Natural capability to anticipate the CEO’s and senior management’s daily needs, resolve bottlenecks, and mitigate issues before they escalate.
- Technical Proficiency: Mastery of advanced office software suites (e.g., Microsoft Office 365, Google Workspace), project management platforms, and Customer Relationship Management (CRM) tools.
- Exceptional Communication: Flawless written and verbal communication skills tailored for executive and public audiences.
Qualifications & Experience
- Experience: Typically requires 4+ years of administrative support experience, with at least 2–3 years assisting a C-suite executive or business owner.
- Education: A Bachelor’s degree in Business Administration, Communications, or a related field is preferred, though equivalent senior-level experience is highly valued.
Compensation
$ 45,000 ~ $ 50,000 yearly plus benefits.
Travel: As required, occasional
Why Join EraTree
Join a trusted OTC platform operating with institutional-grade standards. Gain hands-on exposure to crypto–fiat infrastructure and business execution directly with the CEO and across all areas of the business. Impact role with strong learning and growth opportunities. Collaborative, high-ownership environment
Pay: $45,000.00-$50,000.00 per year
Benefits:
- Casual dress
- Dental care
- Life insurance
- Vision care
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- Executive Assistance: 2 years (required)
Language:
Location:
Work Location: In person
