Position Overview
We are currently looking for a detail-oriented Bookkeeper & Financial Support Administrator to support our accounting and operations teams. This role is ideal for someone who enjoys working with numbers, financial workflows, and organized administrative processes.
You will work closely with the accounting team and operational leadership while supporting day-to-day financial and administrative activities. The successful candidate will be comfortable working independently while maintaining clear communication within a collaborative team environment.
Roles and Responsibilities
A strong candidate will demonstrate the ability to:
- Support Accounts Receivable and Accounts Payable processing
- Assist with invoice entry, payment tracking, and financial documentation management
- Support general bookkeeping and accounting tasks
- Assist with timesheet tracking, verification, and submission support
- Assist in completing supplier applications and related documentation
- Maintain accurate records and support data integrity across systems
- Assist with spreadsheet tracking and preparation of financial reporting support files
- Help identify discrepancies or missing information and escalate as needed
- Communicate professionally with departments, vendors, and management
- Other duties as assigned
Qualifications and Core Skills
- Strong organizational skills and attention to detail
- Comfortable working with numbers and financial data
- Strong communication and interpersonal skills
- Ability to work independently and within a small team environment
- Ability to manage multiple priorities and meet deadlines
- Proactive mindset with strong problem-solving ability
- Ability to maintain confidentiality with sensitive information
- Strong Excel skills and comfort working with spreadsheets
- Desire to learn and grow within financial operations
Education and Experience
- 2–3 years of office administration, bookkeeping, or accounting support experience preferred
- Experience with AR/AP, invoicing, or financial data entry considered an asset
- Diploma or certificate in Office Administration, Business, or related field preferred
- Experience in the Automation Industry considered an asset but not required
About Us
Established in 2013, Ascension Automation Solutions are the experts in the field of industrial robotics with a specialty in robotic manufacturing applications, providing everything from system design to machine commissioning. We tackle any project, including but not limited to custom automation (design and build), machine retro-fit, automation integration, and all required maintenance and service. Our team is always up for a challenge – if you can think of it, we can do it.
Remuneration
As a progressive employer, Ascension Automation Solutions strives to offer competitive wages and vacation packages, while supporting the continual growth and development of our employees. Training for a variety of skills is available through internal and external training offerings. Employee progress will be evaluated annually through performance reviews.
Starting wage rates/hour will follow the ranges below and will be determined based on skill and experience.
$23- $36/hour depending on experience.
Perks and Benefits
- Vacation starting at 2 weeks for the first year
- Flex-time work schedule
- Training to support growth and development
- Dental care
- Extended health care
- Life insurance
- Vision care
- On-site parking
Job Type: Full-time, Permanent. This role is to fill an existing vacancy.
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime as required
Work Location: Hybrid / In-person as operationally required
Job Types: Full-time, Permanent
Pay: $23.00-$36.00 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- Vision care
Ability to commute/relocate:
- Cambridge, ON: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Bookkeeping: 3 years (required)
- QuickBooks: 2 years (required)
- Microsoft Excel: 2 years (required)
Licence/Certification:
- Diploma/Certificate in Office Administration or Business (preferred)
Work Location: Hybrid remote in Cambridge, ON
