We are seeking an organized and forward thinking individual to fill a full time Executive Assistant/Office Administrator role for our new Vancouver Office!
Reporting to the Managing Partner, the Executive Assistant/Office Administrator will work closely to support with overall operations of our Vancouver office as well as support our Managing Partner with any administrative support he needs.
** The start date for this role is Early September to match the opening of our new Office space. **
Core Responsibilities and Duties
- Welcome clients and visitors, ensuring a professional, friendly, and positive front desk experience.
- Oversee the day-to-day office environment by managing office operations, supplies, IT equipment, and office inventory.
- Deliver exceptional, timely, and responsive service to clients, contributing to an outstanding client experience.
- Support partners with client engagement administration, including engagement letters, document preparation, and client communications.
- Act as the primary point of contact for internal and external stakeholders for the Managing Partner, maintaining professional and confidential communications.
- Anticipate the Managing Partner’s needs by proactively managing priorities, identifying potential conflicts, and recommending solutions.
- Provide administrative and project support to the Managing Partner, helping to manage priorities and key initiatives.
- Liaise with the CRA on behalf of clients to respond to inquiries and assist in resolving issues.
- Process client payments accurately and efficiently.
- Coordinate the intake of client documentation and ensure completed materials are delivered in a timely manner.
- Utilize technology and firm systems to improve accuracy, efficiency, and overall workflow.
Qualifications and Experience
- 2+ years experience working in an administrative or executive assistant role or in a comparable role preferably in Public Accounting
- Bachelor degree or related diploma with relevant focus
- Excellent written and verbal communication in English
- Ability to adapt style of communication depending on who you are interacting with
- Instinctive listening skills when receiving direction or information that can translate into action
- Quick execution skills on tasks with high accuracy
- Proficient with Microsoft Suite (Excel, Word, Outlook, OneDrive, Sharepoint)
- Comfortable operating in a paperless environment
- Experience with Caseware, iFirm and Quickbooks considered an asset
- Excellent time management skills
- The ability to work independently with minimal supervision, then come together as a team when needed
- Driven to meet simultaneous deadlines and adapt to competing priorities
Why work for us
- A flex benefits plan that can be personalized to fit your needs, for you and your family
- We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company.
- Various Company Events including Tax Season Party & Holiday Gatherings
- Flexible start time and end times (as long as the core business hours are met) and 1/2 hour paid lunch break provided daily
About the Company
At NUMIS, we take pride in simplifying processes for our clients. We provide assurance, accounting, tax, and consulting services tailored to Canadian businesses and individuals. Originally founded in Vancouver, BC, we have since expanded with additional offices in West Kelowna, Kelowna, Vancouver Island, and Airdrie.
NUMIS CPAs is dedicated to fostering a workplace that is free from discrimination and harassment. We expect all members of the NUMIS community to actively contribute to an environment where everyone feels included and is treated with the respect and dignity they deserve. Our decisions regarding hiring, compensation, training, performance evaluations, and terminations are made fairly, ensuring equal opportunities for all qualified candidates and employees. We continually examine our unconscious biases and take responsibility for creating an inclusive environment where every employee and candidate feels welcomed.
Pay: $60,000.00-$75,000.00 per year
Benefits:
- Dental care
- Paid time off
- Vision care
Experience:
- Executive Assistant/Office Admin: 2 years (preferred)
Work Location: In person
