Office Coordinator - Job Description – June 28th, 2026
Office Coordinator Position
We are a local, service company that has been operating in Calgary since 2006. We are small company but do have great culture, clients, and staff! We are located in the NE industrial area and have lots of parking for our staff. We also offer extended health benefits with a health spending account. Strong preference for someone who worked in a small/medium sized company or a new graduate. Hours 9:00am - 5:30pm, Mon-Fri.
Job Summary
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The successful candidate will be responsible for managing administrative tasks, supporting daily office operations, and ensuring smooth communication across departments. This role offers an excellent opportunity for individuals with strong organizational skills and experience in administrative support to contribute to a professional and dynamic environment.
Duties
- Manage incoming calls with professionalism and direct them appropriately
- Organize and maintain office files, records, and documentation
- Perform data entry tasks accurately using Microsoft Office, ADP and SAGE or Odoo
- Assist in scheduling appointments, meetings, and coordinating office events
- Prepare correspondence, reports, and presentations as required
- Support accounts payable and receivable processes
- Maintain office supplies inventory and organize procurement when necessary
- Provide general administrative support to staff members and management
- Ensure the office environment remains tidy, safe, and efficient
- Greet and assist visitors, clients, and staff in a professional and friendly manner
- Answer and direct incoming calls, emails, and correspondence
- Coordinate with accounting or finance teams to ensure proper documentation
- Any bookkeeping experience - SAGE or Odoo – is an asset
- Manage office supplies and inventory; place orders as needed
- Organize and maintain physical and digital filing systems
- Assist with document preparation, data entry, and report generation
- Support internal communications and coordinate meetings or events
- Handle confidential information with discretion
- Processing applicants and making sure onboarding is complete.
- Health and Safety admin duties such as comply works and contractor check
- Keeping up to date with legislature for small businesses
- Updating Health and Safety Program to current; Achieve COR.
- Quality Assurance administration
- Implement Apps and help us automate processes
- Government Grants – apply and oversee
- Certifications for company
- Assist in development of training programs and processes.
- Assist in the set up of systems and process improvements.
- Making sure logs and inspections are completed.
- Manage onboarding and orientation programs.
- Foster a positive workplace culture with company initiatives
- Ensure compliance with labor laws and company policies.
- Design and oversee performance appraisal systems.
- Provide guidance on goal setting and employee development.
- Identify training needs and coordinate learning programs.
- Administer employee benefits programs (healthcare, retirement, etc.).
- Create and update HR policies and procedures.
- Organize training sessions and workshops.
- Promote continuous learning and career development.
- Evaluate training effectiveness and ROI.
- Maintain and update employee records.
- Use HRIS tools for reporting and analytics.
- Ensure data privacy and security.
Skills
- Proven office experience with strong organizational skills
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), ADP and SAGE
- Excellent data entry skills with high accuracy and attention to detail
- Strong typing skills for efficient document preparation
- Previous clerical or administrative experience is preferred
- Exceptional phone etiquette and communication skills
- Ability to multitask effectively in a fast-paced environment
- Organized with the ability to prioritize tasks independently
- Familiarity with office equipment such as printers, scanners, and telephony systems
This position is ideal for a motivated individual who thrives in an organized setting and enjoys supporting team operations through efficient administrative practices.
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
