DEFINITION:
Under the direction of the Deputy Director of Finance, performs a variety of accounting, clerical and reception duties associated with the Finance Department, and support other City departments as required.
EXAMPLES OF WORK PERFORMED:
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Perform reception duties and deal with the public in a friendly and proficient manner;
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Receive payments and process them through the cash receipting system, reconcile and balance cash daily;
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Maintain tax and utility masters, and process changes such as new subdivisions/amalgamations, address and property owner information from B.C. Assessment Authority and Land Title, by-laws, amended tax notices and adjustments, etc.;
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Process bylaw and latecomer information on masters, and update masters regarding frontage taxes;
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Prepare and run tax notices, process penalties, answer enquiries, process Pre-Authorized Payments, and issue tax notices, as required;
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Maintain, follow-up and process Applications for Service (taxes and utilities);
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Reconcile accounts (taxes, utilities, NSF cheques, etc.) as required;
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Monitor issuing of transit tickets and passes to outside agencies, prepare monthly transit report, count transit coin, and prepare deposit;
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Process all money received by other departments, except for Recreation;
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Maintain a Bring Forward (BF) file, as required;
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Maintain Client Codes;
- Open vault in a.m. and lock up in p.m.;
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Provide coverage and support for Accounting clerk III duties, as required;
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Perform data entry and switchboard duties, as required;
- Other related duties, as required.
MINIMUM TRAINING AND EXPERIENCE:
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Secondary school graduation;
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Minimum of three years' related work experience, including cashier and bookkeeping experience;
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Computer experience, preferably in a Windows environment using Vadim software, with Word and Excel;
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Strong analytical and problem-solving skills;
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Demonstrated ability to use financial formulas and spreadsheets;
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Demonstrated ability to reconcile accounts;
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Familiarity with General Ledger account structures;
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Ability to operate related equipment;
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Accurate typing speed of 50 wpm;
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Ability to work independently, set priorities, organize work, accomplish tasks and assignments, meet deadlines and manage a large volume of work with ever changing priorities in a flexible manner, often under pressure;
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Accurate data processing skills – both keyboard and calculator (efficiency is essential);
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Ability to deal tactfully and effectively with co-workers and the public, using demonstrated written and verbal communication skills, in order to convey information and explain technical and procedural matters;
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Good written and oral communication skills;
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Valid Class 5 B.C. Driver's Licence.
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required.
The City of Terrace is committed to fostering an inclusive, respectful, and equitable workplace that reflects the diversity of the community we serve. We encourage applications from all qualified individuals.
