Millards is currently seeking a motivated Human Resources Administrator with a minimum of three (3) years of experience in the field to join our team. The ideal candidate will demonstrate adaptability to the diverse requirements of the role, excel in maintaining confidentiality, and be both flexible and reliable. Additionally, the candidate will possess strong communication skills to effectively interact with team members and colleagues at all levels of the organization.
Key Accountabilities and Responsibilities
- Facilitate recruitment initiatives, including screening resumes, conducting phone and face-to-face interviews.
- Conduct new hire orientations and onboarding programs.
- Coordinate new hire information, terminations, and resignations related to human resources, payroll, and IT requirements.
- Maintain and update employee records, employment policies, HR forms, payroll forms, and checklists.
- Manage sensitive and confidential matters, including personnel relations, employee relations, and organizational changes, while safeguarding the security of information and files.
- Act as an agent of change by assisting in the development, updating, and implementation of all HR policies and procedures.
- Track new hire evaluations and training milestones for successful completion.
- Assist with processing and maintaining benefit and retirement savings plans; train employees on the benefits plan and respond to employee queries.
- Maintain employee communication boards with relevant information.
- Coordinate company events and employee engagement activities as a member of the Staff Social Committee.
- Support and contribute to a healthy and safe work environment by following all workplace regulations and policies, including reporting injuries, accidents, and hazards.
- Serve as a member of the Joint Health and Safety Committee (JHSC), ensuring compliance with workplace safety regulations and promoting a safe work environment.
- Prepare letters, reports, memos, meeting minutes, and other documents as required.
- Prepare and review bi-annual staff hours reconciliations to ensure accuracy and compliance.
- Ensure the effective application of the performance management system.
- Monitor and advise Partners on the Firm's progressive discipline system.
- Lead competitive market research to support pay practices that attract and retain top talent.
- Support organizational planning and personnel forecasting throughout the Firm.
- Act as the CPA Pre-Approved Program Manager: Confirm CPA Ontario students' employment status, assign mentors, maintain the student roster, and ensure participants meet all reporting requirements.
- Provide administrative support for CPA staff and students, managing hours tracking, PA license renewals, professional development hours, and invoice processing.
- Support administrative staff as needed.
- Assume other responsibilities as assigned by the Personnel Committee.
Education and Professional Skills/Knowledge
- College Diploma in related Business Administration, Human Resources or related field preferred,
- Minimum three (3) years’ working experience in a Human Resources role.
- CHRP designation, or working towards, considered an asset
- Proficiency in Microsoft Office Outlook, Word, Excel, PowerPoint
- Possess strong verbal and written communication skill,
- Demonstrated ability to multi task, probe, analyze and problem solve issues,
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Be a dedicated and flexible team player able to interact with team members, and colleagues at all levels of the organization.
- Capacity to exercise extreme discretion with sensitive and confidential information,
- Have a friendly and approachable demeanour which compliments a high energy level and exemplary organizational skills.
- Demonstrated ability to work in a respectful and aware manner with groups from diverse background and experiences.
- Knowledge and experience in employment law, compensation, organizational planning, organization development, employee relations, safety, and training and development.
Working Conditions and Benefits
- Flexible Work Environment
- Primarily working in office with occasional travel
- Staff Social Committee
- Collaborative and Supportive Team Environment
Firm Overview
Founded in Brantford, Ontario in 1920, Millards has been providing accounting services for over 100 years. We have a combined team of nearly 100 highly skilled experts including Partners, Associates, Senior Accountants, and support staff.
Millards is a highly respected public accounting firm with three locations across Southern Ontario. Each location works independently but frequently works together co-operatively to provide a more comprehensive range of skillsets and capabilities to our clients.
As a full-service accounting firm, we provide a range of services including personal, corporate, taxation, and valuation. From our Southern Ontario locations, we serve a diverse base of urban and rural clients ranging from individuals and estates, private and professional corporations, and agricultural businesses. Friendly, knowledgeable, and reliable- our clients can count on Millards for effective and experience driven expertise!
We thank all candidates who apply, however, only those selected for an interview will be contacted. Candidates may be subject to background inquiries. By applying to this position, you are confirming you are eligible to work in Canada.
In accordance with the Ontario Human Rights Code and Accessibility of Ontarians with Disability Act, 2005, we are committed to meeting the needs of people with disabilities and will do so by preventing and removing barriers to accessibility in all parts of the hiring process. Accommodations are available on request for candidates taking part in all aspects of the selection process.
