In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Coordinator, Employee Records, the Records Associate is responsible for processing a variety of transactions such as processing new employee set up, employee position changes, salary changes and terminations of employment. Conducts on-going audits and produces associated reports according to the applicable collective agreements or the Terms and Conditions of Employment for Non-Contract Employees.
The Associate works with the Ministry of Justice and Recruitment to ensure employees working with children or vulnerable adults have a criminal record check (CRC) that is valid upon hire and every 5 years thereafter.
Education, Training And Experience
A level of education, training and experience equivalent to a Diploma in a related Business, Finance, Administration or Human Resources discipline and three (3) years' recent related experience in a similar multi-site, multi-union organization applying public sector collective agreements.
Skills And Abilities
Strong computer and keyboarding skills and extensive knowledge of the following applications:
HRIS (Human Resource Information System)
Database and Web based applications
Excellent client relation skills including good written and verbal communication skills, and solution seeking approaches to problem solving
Ability to analyze and find solutions to HRIS issues in a large, fast-paced multi-union environment
Ability to work successfully within team environment
Physical ability to carry out the duties of the position