Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure the smooth functioning of our administrative processes. This paid position is perfect for someone eager to grow their career in a fast-paced environment while making a positive impact every day.
Duties
- Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Prepare, key in, edit and proofread correspondence, invoices, reports and related material from machine dictation and handwritten copy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record retention policies
- Assist with scheduling appointments, meetings, and calendar management to optimize team productivity
- Provide customer support through friendly communication, addressing inquiries promptly and efficiently
- Support clerical functions such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Perform basic bookkeeping tasks using QuickBooks to track expenses, invoices, and payments related to office operations
Skills
- Proven experience with office procedures, clerical tasks, and administrative support in a professional setting
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Docs, Sheets), and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently
- Accurate typing speed combined with keen proofreading abilities to produce error-free documents
- Experience working in medical or dental office environments is a plus—familiarity with front desk duties such as patient scheduling and medical/dental office procedures is highly valued
- Knowledge of data entry best practices and filing systems for efficient document management
- Strong organizational skills to manage multiple responsibilities simultaneously while maintaining attention to detail
Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your dedication will help streamline operations, support our clients and colleagues alike, and foster a welcoming office environment. We value proactive individuals who thrive on organization, communication, and delivering excellent service every day.
Pay: $19.50-$21.50 per hour
Benefits:
- On-site parking
- Paid time off
Work Location: In person
