Specific Accountabilities
The Office Administrator is key in providing comprehensive administrative support to the Simulation Centre. This position is responsible for managing various aspects of simulation scheduling (in tandem with Saskatchewan Polytechnic’s Academic Scheduling Team), including data entry, coordination, and resolving scheduling conflicts with the program areas served by the Centre. Additionally, the Office Administrator supports the scheduling and onboarding of standardized patients and assists with the day-to-day operations of the Simulation Centre. The role requires close collaboration with the Academic Chair and Program Head.
1. Collaborate with the Academic Scheduling Team at Saskatchewan Polytechnic to manage the simulation room booking process.
2. Analyze and validate scheduling data received from the Academic Scheduling Team to ensure appropriate allocation of simulation spaces (high fidelity, low fidelity) and compliance with room requirements.
3. Coordinate with the Program Head and simulation team to ensure all necessary supplies are ready and available for scheduled activities.
4. Create reports on simulation utilization and capacity. Generate reports on a regular schedule and unique as requested by the Program Head and Academic Chair.
5. Coordinate standardized patient recruitment, onboarding, and orientation.
6. Oversee standardized patients’ training and ongoing support during their time at the Simulation Centre.
7. Assist the Academic Chair, Program Head, and other administrative staff to create efficiencies, including creating manuals, developing policies and procedures, and maintaining comprehensive filing systems.
8. Prepare purchase requisitions for approval, track supplies and capital purchases through FAST, and initiate payment of expenditures.
9. Provide orientation to all new staff, including office procedures and forms.
10. Other administrative duties as assigned.
