Schedule Monday to Friday 8:30 am to 4:30 pm
Education Level 2 year community college diploma in accounting or a related field of study
Career Level 3 years of relevant experience
Job Description
JD #
JD00651
Pay Grade:
5
Title:
Accounting Assistant (II)
Unit/Project Description:
The accounting assistant (II) is an important member of the Department of Medicine finance team. The incumbent executes financial related transactions and will provide assistance to research staff and faculty. An understanding of applicable accounting policies and procedures is required.
Job Summary:
Responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions. Records, classifies and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff on proper accounting procedures and the use of financial systems.
Purpose and Key Functions:
Perform various analyses and reconciliations of accounts.
Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
Generate reports and account statements and review for accuracy.
Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
Investigate discrepancies using established procedures.
Assist with internal and external audits by providing backup documentation related to audit items.
Monitor and reconcile statements and participate in the reconciliation of accounts.
Prepare and generate a variety of scheduled and ad hoc reports.
Update, maintain, and verify information in a variety of spreadsheets and databases.
Balance and control cash receipts, including floats, petty cash and cheques.
Write a variety of formal notes and records using form letters and templates.
Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
Answer inquiries via telephone, email, and in person that are specific in nature.
Maintain filing systems, both electronic and hard copy.
Requirements:
2 year Community College diploma in Accounting or a related field of study.
Requires 3 years of relevant experience.
Assets:
Intermediate level experience with Microsoft Office, specifically excel, outlook and access.
Experience performing financial and accounting tasks such as journal entries, account reconciliations and financial analysis.
Strong interpersonal and communication skills.
Ability to work collaboratively and liaise with different stakeholderes.
Demonstrated experience in problem solving.
High level of accuracy and detail oriented.
Ability to work independantly and demonstrate initiative.
Ability to multitask and work against competing priorities.
Additional Information
Ability to assist in financial record management of a number of research projects.
This position is currently working remotely with the expectation of returning to work on campus once the circumstances permit.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679
to communicate accommodation needs.