Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations in multiple facets, ensuring smooth daily functions and excellent customer service. This role requires strong clerical skills, proficiency in office software, and the ability to manage multiple tasks efficiently. Experience with rental property and property management is highly desirable.
Responsibilities
- Manage daily duties, including answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office and specialized software
- Handle filing systems, document proofreading, and general administrative tasks to support office operations
- Scheduling work and following up for completion
- Invoicing of work completed
- Follow up on supplier invoices for parts and inventory
- Provide customer support via phone, email, or in person, ensuring excellent service and effective communication
- Assist with billing processes within the office
- Scheduling and coordination of meetings or events as required daily
- Perform clerical duties such as copying, scanning, and mailing documents
Qualifications
- Proven experience in an administrative or clerical role, preferably within a rental or property management office setting
- Tenant management including vetting experience
- Proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent written and verbal communication skills
- Proper phone etiquette
- Ability to type accurately and proofread documents effectively
- Knowledge of rental property and tenant laws is advantageous but not required
- Demonstrated customer service skills with a professional demeanor
- Must be Bondable
This position provides an excellent opportunity for candidates seeking to develop their administrative expertise within a supportive team environment. Wages will be determined by experience and qualifications.
Pay: $16.45-$30.75 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
