Administrative Assistant
Bluewater Health
Sarnia, ON
Bargaining Unit:
Non Union

Competition #:
NU19-022

Job Type:
Full Time

Department:
Administration, CEEH

Hours of Work:
Variable

Date Posted:
November 14, 2019

Job Number:
J1119-0306

Number of Positions:
1

Length of Position:
Permanent

Closing Date:
November 21, 2019

Bluewater Health, with locations in Sarnia and Petrolia, cares for the residents of Sarnia-Lambton. With close to 2,500 staff, Professional Staff and volunteers, Bluewater Health provides an array of specialized acute, complex continuing care, allied health and ambulatory care services. State-of-the-art facilities, which opened in 2010, contribute to Bluewater Health’s Mission: We create exemplary healthcare experiences with patients and families every time. For more information about Bluewater Health, visit www.bluewaterhealth.ca or follow us on Facebook and YouTube.

The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy.

Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form. This includes using techniques and strategies to communicate “I care and I respect you,” providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives.

Qualifications:
  • College Diploma in Office Administration required*
Skill, Ability and Experience:
  • Three years recent experience in an Administrative Assistant role preferred*
  • Proficiency in executive office processes, including calendar and e-mail management, required*
  • Demonstrated proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Access) as well as template and form development required*
  • Knowledge and application of meeting procedures and processes required *
  • Ability to set and balance priorities, plan, organize, execute duties, and meet multiple deadlines required*
  • Highly developed critical thinking skills, decision-making, conceptualization, and problem solving ability required*
  • Ability to condense complex discussion into accurate, legally binding motions/minutes of corporate meetings required*
  • Ability to maintain discretion and strict observance of confidentiality required*
  • Recent experience in patient and family relations, customer service and service recovery required*
  • Willingness to work flexible hours to meet demands of projects/processes/meetings required*
  • Recent experience in a hospital/healthcare environment preferred*
  • Experience in the use and development of data bases and capable of managing content within a web portal internet/intranet preferred*
  • Extensive working knowledge of hospital operations and structures, healthcare environment, governance processes, practices and structures preferred*
Principle Duties:
  • Reporting to Director of Rural Health and In-Patient Medicine Programs
  • Provides administrative support to Directors portfolio: including clinical managers, Professional Practice Supervisors
  • Responsible for managing the day-to-day office operations
  • Assists in developing and achieving objectives and goals by coordinating activities with multiple partners
  • Assists in development/presentation of projects and committee work
  • Attends all CEEH Foundation Meetings (i.e. quarterly) in order to record and transcribe minutes – notifies and prepares packages to be sent to the CEEH Foundation members as required
  • Maintains confidential information
  • Assists in preparation of agenda and transcribes and distributes agendas and notices of meetings, Record minutes and support activities of committees
  • Completes details for attendance at seminars/conferences including registration, hotel and travel arrangements
  • Is a liaison with patients and families, employees, physicians, volunteers, students, community partners
  • Supports Lean methodologies and processes
  • Performs other related duties
Bluewater Health is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. If you require any accommodations to fully and fairly participate in the application, interview or selection processes, please contact the Human Resources Department at (519) 464-4400 extension 8391 or humanresources@bluewaterhealth.ca and we will endeavor to provide a suitable accommodation in a manner that takes into account your accessibility needs.

We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted. In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.

The material contained herein is provided for informational purposes only. All open jobs offered by Bluewater Health on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within Bluewater Health which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the accuracy or completeness of the information contained on this site or in any referenced links. While Bluewater Health attempts to update this site on a timely basis, the information is effective only as of the time and date of posting. Strict confidentiality will be observed at all times. Bluewater Health is an equal opportunity employer. The information on this site is for information purposes only and is not intended to be relied upon with legal consequence.