Workplace Advisory Coordinator
BGIS
Ottawa, ON
Job Field:
Real Estate Services

Job Type:
Full time

Building Location:
SUMMARY

The Workplace Advisory Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to Workplace Strategy and Change Management projects and services for BGIS’ clients. The Coordinator will support Senior Workplace Strategists and other project team members by providing coordination, scheduling, communication, note taking, and administrative tasks

KEY DUTIES & RESPONSIBILITIES

Provide general administrative support to the Workplace Strategy & Change Management projects as directed.
Support Senior Workplace Strategist in the coordination & administration of Workplace Strategy & Change Management services, including:
Preparation, writing, design and publication of change management communications for clients including presentations, newsletters,
infographics, posters, emails, invitations, announcements, training material and reports
Prepare & design social media content to be used by clients in project & change management projects
Attend and act as note taker at project meetings, focus groups & training sessions. Synthesize & report back on each event.
Administer, monitor & report on attendance at focus groups & training sessions
Provide administrative support in the development of project deliverables (communications, presentations, agendas, minutes, and
spreadsheets) for specific projects and assignments
Schedule & coordinate meetings and events; prepare logistics and provide administrative support during meetings and events.
Document status of activities against project schedules.
Other duties as assigned

EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED YEARS OF EXPERIENCE More than one year up to three years

Knowledge & Skills

Strong computer skills, proficient with MS Office, specifically Excel, PowerPoint, Word
Strong written and verbal communication skills
Excellent attention to detail
Ability to manage priorities between multiple initiatives
Excellent interpersonal skills
Analytical and problem solving skills
Able to work independently
Strong time management skills and organizational skills
Strong customer focus
Visual or graphic design experience considered an asset

Licenses and/or Professional Accreditation

None required