Office Manager (History)
Who are we?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 30,000 shows and 95+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 900 brands with the 86 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .
Who are you?
Passionate and motivated with a proven track record. Driven and determined with an entrepreneurial spirit. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Resourceful, innovative, forward thinking, and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you, then please read on!
You will have the opportunity to be apart of the opening team for Live Nation’s newest Canadian venue, History. A state of the art venue, with a capacity of up to 2,500 and the goal of hosting over 200 concerts and events annually, you will play a big role in truly making this venue a Toronto staple. If you are ready be apart of Toronto’s most memorable and historic shows then you better keep on reading!
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory controls, staff supervision and task delegation.
Essential Duties & Responsibilities:
Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems and reviewing and approving supply requisitions
Support company operations by maintaining office systems and supervising staff as directed
Provide historical reference for retention, protection, retrieval, transfer, and disposal of records in accordance with Live Nation policies
Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement as required
Implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments in accordance with Live Nation policy
Provide hourly employee scheduling assistance to venue management team as directed
Manage office G&A budget, ensure accurate and timely reporting
Assist in the onboarding process for new hires
Coordinates materials and equipment for internal meetings
General maintenance and support of office machines
Ensure all office supplies are adequately stocked
Coordinate office security administration
Coordinate with Live Nation accounting team to ensure show accounting and petty cash controls are fulfilled
Coordinates inventory and organization of all storage spaces
Maintains all on site accounting and other filing systems
Prepares bank deposits
Provides daily reception coverage
Other duties as assigned
Proven ability to multitask in a fast-paced environment and remain organized
Ability to prioritize, and manage projects with minimal supervision
Advanced skills in all MS Office programs
Positive attitude with demonstrated ability to take initiative
Ability to maintain a high level of accuracy and confidentiality
COVID-19 vaccination will be required for this position subject to legally valid exemptions
Physical Requirements/Work Environment
Sits for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.
Live Nation Canada strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and/or federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process. If accommodation is needed during the recruitment and selection process, please contact us and we will work with you to meet your accessibility needs.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms. This job description is a summary of duties that are expected to be performed. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management.