We are seeking a detail-oriented and organized Payroll & Office Administrator to join our team in Cambridge. This role is responsible for supporting the day-to-day administrative operations of the office while assisting with payroll processing, invoicing, record management, and general office coordination.
The ideal candidate is a self-motivated professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering accurate and timely administrative support.
Key Responsibilities
Assist with the preparation, tracking, and processing of hourly employee payroll.
Maintain payroll records and ensure payroll information is entered accurately and on time.
Answer and direct incoming telephone calls in a professional manner.
Welcome and assist visitors, customers, and vendors.
Perform general administrative duties including filing, photocopying, scanning, mailing, and document preparation.
Receive, sort, and distribute incoming correspondence and prepare outgoing communications.
Maintain organized electronic and hard-copy filing systems.
Coordinate office supply inventory and arrange maintenance of office equipment as required.
Process and track customer invoicing and related documentation.
Prepare sales invoices and maintain accurate records within company systems.
Communicate with internal departments and external partners to gather and compile information as needed.
Provide administrative support to management and assist with special projects.
Perform other duties as assigned.
Qualifications
Minimum 1–3 years of administrative, office support, payroll, or clerical experience.
Strong verbal and written communication skills.
Excellent organizational and time-management abilities.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
Strong attention to detail and commitment to accuracy.
Ability to work independently and collaboratively within a team environment.
Basic bookkeeping or accounting knowledge is considered an asset.
Experience supporting payroll functions is preferred.
- Strong written and verbal communication skills with the ability to interact effectively with staff, clients, and visitors.
- Demonstrated ability to stay organized, manage competing tasks, and meet deadlines in a fast-paced workplace.
- Self-directed approach to work with the initiative to follow through on assignments independently.
- Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
- One to three years of clerical or office administration experience in a detail-oriented setting.
- Working knowledge of payroll processes and timekeeping practices; experience with payroll platforms is preferred.
- Familiarity with accounting or bookkeeping principles is considered an asset.
- Experience with tools such as ADP Workforce Now, Ceridian Dayforce, About Time, or related payroll and accounting systems is an advantage.
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