Employee Group:
Continuing Employee within the Unifor Local 5555 Unit 1 Bargaining Unit
Employer Description:
Ranked as one of the world’s Top 100 universities, McMaster University is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our people are our most valuable resource. Those who join McMaster will find a community of talented individuals who are inspired by the university's commitment to embodying the values of integrity, quality, inclusiveness and teamwork.
Unit Description:
The department of Psychiatry & Behavioural Neurosciences is one of the most vibrant and creative academic departments in Canada, with a distinguished record of almost 60 years of innovation, collegial scholarship, academic excellence and world-renowned programs, which you will learn about in these pages. Work across the department focuses on innovative research, compassionate care, and comprehensive education for individuals, families and communities.
Reporting to the Manager, Finance & Administration, the selected candidate will be responsible for the coordination, consolidation and preparation of financial information, and related analyses to forecast financials and develop program budgets that maximize fiscal resources. The successful candidate will provide training and guidance to others as it pertains to departmental financial processes and procedures. The candidate will also have lead-hand supervision responsibilities within the financial team
Job Summary:
Responsible for managing the financial activities within a unit or department including tracking revenue, authorizing expenditures, developing and implementing budgets, and reconciling and reporting year end financials. Ensures financial activities are performed effectively and all relevant policies, procedures, contracts and legislations are adhered to. Provides supervision to other staff.
Key Functions and Responsibilities:
- Develop financial policies and procedures.
- Analyze financial information to aid in the development and implementation of short-term and long-term financial planning.
- Develop multi-year budgets for review and approval.
- Project revenues and prepare detailed calculations of projected compensation costs and other expenditures.
- Prepare budget appropriation adjustments required after the approval of the original budget.
- Prepare working papers and consolidate information in accordance with financial auditor requirements.
- Develop estimates of time, resources, and budgets for various program activities and events.
- Plan and coordinate timetables and budget processes for budget review with various departments.
- Meet with departments to review resource plans in order to prepare financial projections.
- Coordinate and schedule data flow and financial information required for the preparation and development of detailed financial statements.
- Scrutinize, analyze, and reconcile detailed financial reports and records.
- Monitor and investigate error and exception reports.
- Analyze business processes to ensure efficiency and proper controls for accurate financial reporting and the safeguarding of assets. Recommend changes to improve processes.
- Act as a resource to staff, departments, and external agencies, and respond to inquiries, questions and concerns pertaining to financial issues.
- Provide advice on the restructuring of accounts for proper management control and streamlined reporting.
- Coordinate the collection, verification, analysis and reporting of financial data.
- Interpret and communicate applicable financial policies, procedures and guidelines to others.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Develop and deliver training and information sessions.
- Analyze data and assess for reasonableness.
- Develop budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses and reconciliations of accounts.
- Generate reports and account statements and review for accuracy.
- Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
- Investigate discrepancies using established procedures.
- Monitor and reconcile statements and participate in the reconciliation of accounts.
- Prepare and generate a variety of scheduled and ad hoc reports.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
- Create spreadsheets including complex formulas and equations.
- Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
- Maintain filing systems, both electronic and hard copy.
Supervision:
Supervise and direct the activities of up to 4 continuing employees.
Requirements:
- Bachelor’s degree in Finance, Accounting, Economics, or relevant field of study.
- Requires 5 years of relevant experience, including one year of supervisory experience.
Assets:
- Previous experience with Mosaic and McMaster Systems
- Previous budgeting experience
- Previous variance analysis experience
- Enrolled or Completed Certified Public Accountant (CPA) Designation
