Overview
Construction Coordinator supports the delivery of signage projects by managing documentation, coordinating schedules, maintaining project data, and assisting with day‑to‑day operational tasks across design, production, and installation teams. This is a mid‑level role ideal for someone with strong organizational skills, project coordination experience, and familiarity with construction or signage environments.
This role bridges project coordination with construction‑administration responsibilities to ensure projects run smoothly and remain on track, on time, and within budget.
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Assist in developing project plans, scopes, timelines, and resource allocations.
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Navigate Zoho One (CRM, Projects, Books) to update workflows, monitor progress, and track milestones.
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Communicate regularly with clients, suppliers, installers, and internal teams to ensure alignment.
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Support designers and project leads with documentation, permits, utilities communication, and job readiness steps.
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Track project costs, monitor expenses, and support cost‑saving initiatives.
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Prepare and distribute project status updates, highlighting upcoming deadlines or risks.
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Ensure project deliverables meet JD Sign Group quality standards and timelines.
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Act as the central point for project documentation, schedules, and communication.
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Prepare, maintain, and organize contracts, subcontracts, purchase orders, RFIs, and change orders (RDash‑style documentation).
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Assist in developing project schedules and coordinating daily site or installation activities.
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Coordinate with subcontractors, installers, and utilities for scheduling, permits, and service requirements.
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Organize project meetings, maintain meeting minutes, and manage ongoing correspondence.
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Maintain digital and physical filing systems for audits, compliance, and operational reviews.
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Track progress, process invoices, and maintain budget records.
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Ensure regulatory, safety, and quality documentation is complete and properly filed.
