Administrative Associate
Location: Belleville, Ontario
Type: Full-time, 1-Year Fixed-Term Assignment, In-Office
Reports To: Superintendent
We are currently seeking an Administrative Associate to join our Belleville team on a one-year fixed-term assignment. This role provides administrative support to the Belleville team, helping to ensure the efficient day-to-day coordination of office activities and supporting field operations.
This is an excellent opportunity for an organized, detail-oriented individual who enjoys working in a fast-paced environment and takes pride in providing exceptional administrative support.
What You'll Be Doing
- Provide administrative support to the Operations team
- Assist with the preparation, organization, and maintenance of documentation and records
- Prepare reports, correspondence, spreadsheets, and other administrative documents as required
- Assist with scheduling, coordinating meetings, and maintaining office records
- Respond to telephone and email inquiries in a professional and timely manner
- Work closely with field staff and internal departments to ensure accurate and timely flow of information
- Maintain filing systems and ensure confidential information is handled appropriately
- Support special projects and perform other administrative duties as assigned
What We're Looking For
- 2-3 years of previous experience in an administrative support role
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Ability to prioritize workload, meet deadlines, and adapt in a fast-paced environment
- Results-oriented with the ability to manage multiple priorities while maintaining a high level of customer service
- Strong interpersonal skills with the ability to build and maintain effective working relationships
- Ability to work independently and collaboratively across multiple teams
Pay Transparency Statement
In accordance with Ontario's Pay Transparency requirements, the expected compensation range for this role is $50,000 – $55,000 annually. Compensation will be determined based on the successful candidate's skills, experience, qualifications, and overall fit for the position.
Why Join Us
- Opportunity to gain valuable experience supporting a busy operations team
- Collaborative and supportive work environment
- Variety in day-to-day responsibilities with exposure to both administrative and operational functions
- Meaningful opportunity to contribute to the success of field operations
Posting Status
This job posting is for an existing vacancy and represents an actual employment opportunity.
Artificial Intelligence (AI) Disclosure
Artificial intelligence (AI) is not used in the screening, assessment, or selection of candidates for this position. All applications are reviewed by a member of the hiring team.
Equity & Accessibility
NPL Canada is committed to the principles of employment equity and diversity and does not discriminate against any employee or applicant for employment on the basis of race, religion, national origin, age, disability, gender, sexual orientation, gender identity, veteran status, or any other protected characteristic.
We welcome and encourage applications from people with disabilities. Accommodation is available upon request for candidates taking part in all aspects of the selection process.
How to Apply
Interested candidates are invited to submit their resume outlining how their knowledge, skills, and experience align with the requirements of this role.
Only candidates selected for further consideration will be contacted.
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- Administrative: 2 years (required)
Location:
- Belleville, ON (preferred)
Work Location: In person
