Project Coordinator - High Rise Construction
Empire Communities
Vaughan, ON
Position Overview:
Assist the Project Manager with all functions of high rise construction management ensuring projects are completed in a timely and cost-effective manner.

Key Functions & Duties:
Responsibilities of this position include, but are not limited to:

Supervision of and daily communication with assigned Site Superintendent and Construction Manager.
Develop a system for communicating effectively with Head Office Staff, Site, Consultants and Trades to ensure outcomes are met in a timely fashion.
Co-ordinates and attends regular site-specific site and construction meetings; reviewing schedules/activities associated with the High-Rise Construction ensuring accurate and current resource information is being disseminated.
Maintain a detailed note log from meetings. Distribute meeting notes to the appropriate individuals.
Assist Project Manager to follow up on minute action items.
Meet regularly with Project Manager to report on task progress and receive direction.
Assist in steering project(s) through design, permits and construction phases to deliver on time and within budget.
Assist Project Manager with co-ordination of all projects, due diligence and budgeting.
Monitors shop drawings approval process and circulation. Process shop drawings to consultants and trades as required
Improve overall project quality and value.
Assist in development of project budget.
Monitor and manage permit process to improve processing time.
Assist the estimating department; invite, review and recommend bidders.
Assist estimator with tendering and pricing process and acquire pricing for upgrade packages.
Order drawings and maintain office drawings up-to-date.
Assist in preparing documentation required by local authorities in order to obtain occupancy for occupancy.
Maintain project files, including but not limited to follow up of all correspondence and communications needed.
Maintain and ensure project logs updated.
Assists in planning, prioritizing and scheduling High-Rise Construction projects in order to develop a comprehensive Construction Management Program.
Assists in the preparation and processing of Contract Documents, Notices inviting Bids and Construction/Consultant Contract Agreements.
Co-ordinates and schedules Pre-Tender and Pre-Construction conferences. Processes Project Tender Documents.
Collects, sorts, files and maintains working Project Files and Records. Collect data and compose reports for benchmarking and make recommendations.
Reviews, monitors and updates Project Schedules in order to track the progress of all new and current projects.
Assists in the preparation of contract Change Order(s) and Supplemental Agreement(s).
Provide documentation of construction progress to include shop drawings, site instructions, change orders, manpower, schedules, delays, payments, and other events affecting the project.
Co-ordinate the distribution of Agreements, Project Addendums, Contracts, Plans and other documentation to the respective parties as appropriate. This is to be done following Standard Operating Procedures and Policies of Empire Communities*.
Maintain liaison between Trades, Site, Project Manager, and Consultants during construction to resolve field problems, and to maintain project schedule and budget.
Prepare, monitor, and maintain flow charts outlining developments, deliverables and timing.
Co-ordinates field inspections.
Interpret blueprints and specifications for contractors to ensure compliance with construction plans and specifications and obtain additional information from the project consultants when necessary.
Co-ordinate communications of all project-related service interruptions to access utilities and traffic in order to minimize conflicts and avoid construction delays.
Co-ordinate and assist with final inspections.
Perform other related duties incidental to the work described herein.
Responsibilities and essential functions may be modified at any time.

Skills and Qualifications

Education : Post-secondary diploma in Engineering, Architecture or related construction

Experience: 2+ year of experience in new home construction or administrative role

PREFERRED SPECIFICATIONS:
Thorough understanding of construction methods, scheduling and blueprint reading
Excellent communication skills
Ability to deal effectively in demanding situations
Highly effective organizational, planning and time management skills
Strong interpersonal skills and the desire to work within a dynamic and challenging work environment
Knowledge of Ontario Building Code
Microsoft Office applications, Excel, Word, Outlook, MS Project