What is the opportunity?
The Executive Assistant provides direct support to the Vice President, Client, Deposits & Investment Technology. You will be responsible for organizing schedules and correspondence to ensure operational effectiveness. You will prepare and support key meetings, events, communities and forums, including minute taking, action tracking and following up with relevant parties where necessary. The incumbent maintains calendars, maintains files and department expense reports, prepares and compiles correspondence, agendas, briefs, reports and analysis where required.
What will you do?
Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided; track actions items
Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return
For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
Organize communication sessions, employee recognition celebrations, and other team events
Maintain global distribution list and distributes group-wide communications
Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
What do you need to succeed?
Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
Ability to take initiative, prioritize tasks, function independently, and work as part of a team
Ability to handle sensitive and confidential information with discretion
Superior attention to detail, calm under pressure and confidence with strong reporting and analysis skills
Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
MS Office skills including MS Word, Excel, PowerPoint, Outlook and RBC systems and tools
Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
Professionalism, initiative, enthusiasm, energy, and a sense of urgency
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Leaders who support your development through coaching and managing opportunities
Work in a dynamic, collaborative, progressive, and high-performing team
Opportunities to do challenging work
Opportunities to take on progressively greater accountabilities
Access to a variety of job opportunities across business and geographies
Join our Talent Community
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.
Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.
Address: 88 Queens Quay W
Work Hours/Week: 37.5
Work Environment: Office
Employment Type: Permanent
Career Level: Experienced Hire/Professional
Pay Type: Salary + Variable Bonus
Required Travel (%): 0
People Manager: No
Application Deadline: 12/12/2021
Platform: Technology and Operations
Req ID: 426419