Executive Assistant
About Grandeur Group
Grandeur Group is a boutique luxury estate and lifestyle management firm based in Vancouver, serving ultra-high-net-worth individuals who expect exceptional service, complete discretion, and a single trusted point of contact for all aspects of their personal and professional lives.
We manage every detail—from private residences and vehicle fleets to international travel, private aviation, household operations, and bespoke lifestyle services—allowing our clients to focus on what matters most.
The Opportunity
We are seeking an exceptional Executive Assistant to support one of Vancouver’s most prominent clients in a full-time, on-site capacity.
This is a high-touch, fast-paced role that requires impeccable professionalism, outstanding communication skills, and the ability to anticipate needs before they arise. You will be embedded within a luxury lifestyle environment, managing a broad range of personal and professional responsibilities while maintaining the highest standards of discretion, service, and attention to detail.
This is not a traditional Executive Assistant position. It is an opportunity to work closely with a high-profile client, providing seamless support across all aspects of their daily life and operations.
Schedule
Monday to Friday, 9:00 AM – 5:00 PM (On-Site)Additional hours and overtime may be required based on business and client needs.
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars, schedules, and competing priorities.
- Coordinate meetings, appointments, and time-sensitive engagements.
- Handle correspondence, including emails, phone calls, and messages with professionalism and discretion.
- Anticipate needs and proactively resolve issues before they arise.
Travel & Lifestyle Management
- Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Liaise with private aviation providers, charter operators, and travel partners.
- Arrange restaurant reservations, exclusive experiences, and luxury hospitality services.
- Manage personal shopping, procurement, and sourcing of specialty items.
Estate & Vendor Coordination
- Coordinate with vendors, tradespeople, service providers, and household staff on behalf of the client.
- Assist with managing residential properties and related operational needs.
- Ensure projects and service requests are completed efficiently and to the highest standard.
Events & Special Projects
- Support the planning and execution of private events, gatherings, and special occasions.
- Manage logistics for both personal and professional engagements.
- Handle ad hoc requests and special projects with flexibility and urgency.
Confidentiality & Client Care
- Maintain strict confidentiality and discretion in all interactions and responsibilities.
- Represent the client and Grandeur Group with professionalism at all times.
- Deliver a consistently exceptional level of service and attention to detail.
Qualifications & Experience
Required
- Minimum of 2 years of experience as an Executive Assistant, Personal Assistant, Concierge, or in a luxury hospitality, lifestyle management, or client service role.
- Exceptional written and verbal communication skills.
- Strong organizational and time-management abilities.
- High attention to detail and accuracy.
- Ability to remain calm, professional, and resourceful under pressure.
- Proactive mindset with the ability to anticipate needs and solve problems independently.
- Strong proficiency with scheduling software, travel platforms, and communication tools.
- Valid driver’s license.
Preferred
- Experience supporting executives, entrepreneurs, or high-net-worth individuals.
- Background in luxury hospitality, private aviation, concierge services, or estate management.
- Experience managing complex travel arrangements and high-touch client service environments.
What We Offer
- Full-time, stable employment with a growing luxury lifestyle management firm.
- A dynamic and highly varied role where no two days are the same.
- The opportunity to work at the highest level of personal service and client support in Vancouver.
- A professional, respectful, and collaborative work environment.
- Competitive compensation based on experience and qualifications.
- Opportunities for growth and advancement within Grandeur Group.
If you are highly organized, naturally proactive, and thrive in a fast-paced luxury service environment, we would love to hear from you.
Pay: $50,000.00-$75,000.00 per year
Work Location: In person
