HR Analyst
EMINENCE ORGANIC SKIN CARE
Vancouver, BC
Eminence Organic Skin Care

Human Resources Analyst

How to Apply

Please send a cover letter and resume to careers@eminenceorganics.com with ‘HR Analyst’ in the subject line of the email.

For more information on Eminence Organic Skin Care, visit our website www.eminenceorganics.com, Facebook Page www.facebook.com/EminenceOrganicSkinCare and YouTube Page www.youtube.com/user/eminenceorganics.

The Application

Closing Date for applications:*Update - screening & interviews are in process, however, applications submitted immediately are still welcomed and considered.

Competitive Salary, Bonuses, Extended Health Benefits, Wellness Program, Product Discounts and Green Transportation Incentives

Location: West Broadway & Cambie, Vancouver, Canada at Eminence Organic Skin Care’s Central Office

Our Products

Eminence Organic Skin Care provides premium products and unparalleled service to leading salons, spas and beauty professionals. Pioneer of the organic skin care movement, Eminence Organics combines more than half a century of herbal craftsmanship and innovation with Hungarian-inspired healing to offer results-oriented treatments. All of our products use only the freshest ingredients known to nature without harming animals or using any harsh chemicals - we pick only premium quality ingredients to craft natural, organic and Biodynamic® skin care that is good for the earth and good for the skin. Every ounce of our products receives personal attention throughout production and packaging.

Eminence Organics cares about the environment and integrates sustainable practices into every part of our business including planting a tree for every product that we sell through our Forests For The Future initiative.

Our Company

Eminence Organic Skin Care is the leading name in the field of Organic Skin Care. Eminence Organics is renowned as the most unique and effective line of natural skin care products on the market today.

Eminence Organic Skin Care has been voted by skin care professionals as “Favorite Skin Care Line” and “Favorite Product Education”, both for ten years in a row, as well as “Favorite All-Natural Line” for eight years in a row and is considered #1 for skin care results in the natural & organic spa industry. Additionally, Eminence Organic Skin Care has won multiple “Best of the Best” readers’ choice awards for the best skin care products available, awards that are the most unbiased, prestigious honours given in the industry today.

Eminence Organics has also won multiple Environmental Awards & is a Certified B Corporation®, recognizing the sustainable farming & green practices we use to create our products as well as recognizing the progressive people practices we exemplify in supporting our team-members.

Since the arrival of Eminence Organics in North America, our business has experienced tremendous growth in every major market in North America and has created distribution channels in over 60 countries.

Currently with over 300 team-members worldwide and with thousands of dedicated and loyal spa and salon business partners, Eminence Organics has products which touch millions of faces and bodies across North America and throughout the world each year. Our charitable initiatives, including the Eminence Kids Foundation, impact thousands of lives each year.

Our Core Values

Extraordinary Service, Infectious Enthusiasm, Sincere Respect, Supportive Teamplay, Proactive Reliability, Passionate Dedication.

Role Summary

The Human Resources Analyst supports the People & Culture Team by ensuring accurate data maintenance and reporting and successfully producing information related to HR records, services and programs.

The HR Analyst will become the subject matter expert on the use of Eminence’s newly implemented Human Resources Information System (HRIS) and will provide support and training for all team-members.

The HR Analyst will provide data capture and reporting for HR programs and will maintain the company-wide Key Performance Indicators spreadsheet including the calculation and on-going tracking of bonuses for all team-members. The Analyst will also support the HR Team in the creation and distribution of employee-facing templates, documents and correspondence.

Reporting and Peer Relationships

The Human Resources Analyst reports to the Human Resources Manager and ultimately to the Director of People & Culture and works closely with all members of the Human Resources team. The Analyst will respond to queries and interact with team-members from all departments within Eminence including Customer Education, Sales, Business Development, Order Services, Supply Chain, Information Technology, Marketing, Digital, Product Development, Finance, Operations and Organization Development.

Roles and Responsibilities

Duties and responsibilities include, but are not limited to:
Human Resource Information System (HRIS)

Liaise with HRIS vendor to complete the implementation of the newly acquired HRIS
Participate in data verification/audit of transfer of records to new platform
Coordinate and implement additional phases/modules for HRIS
Provide subject matter expertise for the administration and use of the HRIS; provide support and training to organization-wide team-members as needed
Update and maintain employee data in the HRIS database
Develop and maintain end-user documentation for ongoing training and support
Ensure compliance with data privacy and data protection guidelines
Data Management and Reporting

Develop and maintain standard and ad hoc reports, dashboards and metrics from the HRIS and Excel Spreadsheets:
headcount, retention, tenure, recruiting & safety statistics, people movement
tracking of key data related to the use of people-based programs such as training and professional development, transit, wellness, benefits, tuition, paid time off programs
maintenance of the company-wide Key Performance Indicator spreadsheet and tracking of bonus achievement by employee and department
Research, analyze, and present data as assigned
Respond to employees and leaders’ queries, issues, and concerns related to policy and employee data
Key Performance Indicators

At Eminence, all full-time team-members have Key Performance Indicators (KPIs) which drive Quarterly and Year-end bonus achievement. The HR Analyst will partner with the Director of People & Culture to coordinate reporting submissions from leaders and to calculate bonus payments:
Lead the calculation & review of Quarterly and Year-end bonus results
Lead the tracking and reporting of Company and Departmental KPIs
Create and maintain checklists and systems to track bonus eligibility and exceptions
Create letters to distribute Quarterly & Annual Goals & Objectives
Create and distribute bonus achievement summaries for each team-member following bonus payment cycle (4 Quarterly payments and 1 Year End payment)
HR Support

Manage the creation and distribution of employee-facing templates and documents including but not limited to offer letters, contracts, bonus results, compensation adjustments, position changes, and departures
Serve as the subject matter expert and respond to employees and leaders regarding employee programs and processes
Provide backup and support for payroll and other HR team members as required
Perform other duties and special projects as assigned
Process Analysis and Improvement

Work closely with HR team to gather, understand and document business processes
Analyze team processes and workflows to identify opportunities for greater efficiency
Compliance Advising

Maintain up-to-date knowledge of BC Employment and Labour Standards, monitoring and communicating updates to the team as necessary to ensure compliance

Experience Required:
Data Analytics – 3+ years
Data gathering, reporting and analysis
Previous education or experience in supporting a Human Resources team/function
Previous experience in maintaining/supporting a Human Resources Information System (HRIS)
Excel Report Creation & Generation – 3 years (complex formulas including but not limited to IF statements, VLOOKUP and familiarity with Pivot Tables)
Software implementation & training experience
Familiarity with employment contracts/law; ability to interpret and develop contracts an asset

Skills Required:
Ability to translate data to create meaningful reports to inform team decision making and planning
Advanced computer skills (Excel, Word, Outlook, PowerPoint) required, particularly Excel (see above)
Superior analytical and problem-solving skills, with a focus on quality and best practices
Strong Customer service focus; seek opportunities for continuous improvement
Ability to develop and sustain cooperative, productive working relationships
Proactive, highly organized and extremely detail oriented
Excellent verbal and written communication skills with superior grammar and composition skills
Ability to learn new software applications and to teach others
Demonstration of responsibility and ownership – ability to see things through and manage tasks and projects to completion
Ability to exercise diplomacy and discretion and to handle highly confidential information
Ability to use initiative, independent judgment and problem-solving skills
Problem-solving and critical thinking skills required