Build a Better Leasing Experience
Visture Property Management is looking for an organized, responsive, and customer-focused Leasing Coordinator to manage our residential leasing workflow from vacancy notice through signed lease and tenant move-in.
You will be the central point of accountability for keeping vacancies moving. This includes preparing listings, responding to prospective tenants, coordinating showings, managing applications and screening, communicating with property owners, preparing leases, and ensuring every new tenant is properly onboarded.
This is an active coordination role for someone who takes ownership, communicates proactively, follows through, and is comfortable working with people, systems, deadlines, and changing priorities. We love to reward success with our Bonus Program
What You’ll Be Responsible For
- Manage each vacancy from initial notice through completed tenant onboarding.
- Coordinate unit readiness with the maintenance and operations teams.
- Prepare accurate, professional listings and publish them through approved marketing channels.
- Respond to rental inquiries and ensure qualified prospects progress toward a showing or application.
- Schedule and conduct showings or arrange approved coverage.
- Collect applications and coordinate credit, income, employment, and reference verification.
- Prepare clear applicant recommendations for property-owner approval.
- Prepare accurate leases and coordinate signatures, deposits, insurance, utilities, keys, and move-in requirements.
- Provide property owners with weekly vacancy updates, including inquiries, showings, feedback, applications, days on market, and recommended next steps.
- Coordinate lease renewals, rent increases, and required tenancy notices.
- Maintain complete, accurate, and audit-ready records in Buildium, ClickUp, and other approved systems.
- Identify delays, compliance concerns, or service issues and escalate them before the leasing process stalls.
- Help improve Visture’s leasing systems, automation, and AI-supported workflows.
What You Bring
- Experience in residential leasing, property management, real estate administration, hospitality, sales, or a comparable customer-facing coordination role.
- Strong written and verbal communication skills.
- Excellent organization, follow-up, and recordkeeping habits.
- Confidence working with applicants, tenants, property owners, and internal teams.
- Sound judgment when handling confidential applicant and tenant information.
- Comfort using property-management software, CRMs, task-management tools, and automation.
- Ability to manage competing deadlines and take responsibility for complete outcomes—not just individual tasks.
- Working knowledge of Ontario residential leasing practices and the Residential Tenancies Act is an asset.
- Availability and reliable transportation for scheduled property showings and field activity.
- A willingness to learn, receive feedback, and adopt improved technology and processes.
Why Join Visture?
Visture is building a more responsive, organized, and technology-enabled property-management experience. You will have the opportunity to own an important operational workflow, improve the experience of owners and tenants, and help shape how modern residential leasing is delivered.
Our work is guided by six core values: Adaptability, Happiness, Cooperation, Excellence, Decisiveness, and Loyalty.
To apply, please submit your résumé and a short note describing your residential leasing, property-management, or customer-coordination experience.
Pay: $40,000.00-$51,000.00 per year
Benefits:
- Casual dress
- Company events
- Flexible schedule
- Mileage reimbursement
- On-site parking
- Tuition reimbursement
- Wellness program
Ability to commute/relocate:
- Peterborough, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Sales: 3 years (required)
Language:
Willingness to travel:
Work Location: Hybrid remote in Peterborough, ON
