Legal Administrative Assistant – Real Estate (Maternity Leave Coverage)
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Gowling WLG is seeking a full-time Legal Administrative Assistant to provide maternity leave coverage for our Real Estate group in our Business Law department. This job is a one-year contract position with the possibility of an extension. Working within our Business Law department, the successful candidate will perform full regulatory and legal administrative work of a responsible and confidential nature for two or more professionals. This position receives some direction or guidance; some tasks and objectives are accomplished independently.
Our Legal Administrative Assistant will work in a team environment providing support to our professionals. The successful candidate will bring excellent attention to detail, strong organizational skills, and a passion for Real Estate.
RESPONSIBILITIES
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Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action, as appropriate;
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Accurately preparing regulatory and legal documents and correspondence with minimal direction;
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Transcribing and typing regulatory and legal documents and correspondence;
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Liaising between the professionals and various internal and external individuals, groups and clients at all levels;
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Working proactively in a team environment in the day-to-day support of the professional's practice;
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Using initiative and good judgment to relieve the professional of administrative detail;
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Preparing and organizing client materials for the professional and file management;
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Supporting the practice group in monitoring billing matters and undertaking of administrative tasks such as opening and closing files, docketing, and accounting;
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Managing the professional’s calendar including travel arrangements;
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Assists the professional with schedules and deadlines;
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Other duties as assigned.
QUALIFICATIONS
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Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of two years of legal administrative assistant experience;
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Aptitude to take care of clients’ needs in a professional and courteous manner;
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Produce a high quality and quantity of work products under tight timelines;
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Handle stress in a business-appropriate manner;
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Ability to use discretion when dealing with confidential information;
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Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
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Excellent coordination and organizational skills;
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Capacity to work independently, as well as in a team environment;
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Excellent interpersonal skills with the ability to work effectively with other staff and professionals;
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Strong written, oral and verbal communication skills;
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Excellent grammar and proofreading skills;
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Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel);
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Ability to multi-task within a fast-paced environment.
Gowling WLG employees benefit from a hybrid work environment.
The starting range for this role is $60,000 to $73,500. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
