About UniUni
UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and unique delivery model offers fast, efficient, and reliable services to local, national, and international e-commerce clients.
About the role
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This role ensures the office runs smoothly, professionally, and efficiently while providing timely support to employees and visitors.
What you'll do
Front Desk & Daily Office Support
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Welcome and register visitors and provide professional reception service.
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Answer and transfer phone calls, take messages, and respond to daily inquiries.
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Maintain a professional front desk image and ensure the reception area is clean and organized.
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Support daily office communication and general administrative requests.
Office Supplies, Procurement & Inventory
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Manage office supply procurement, distribution, and inventory control.
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Monitor stock levels and arrange replenishment based on office needs.
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Maintain accurate records for office supplies, administrative materials, and related expenses.
Fixed Assets & Office Equipment
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Maintain and update fixed asset records, including registration, tracking, maintenance, and regular audits.
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Support office equipment management and follow up on repair or replacement requests.
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Ensure front desk equipment, meeting room equipment, and common office equipment are functioning properly.
Meeting Room & Facility Coordination
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Manage meeting room reservations and conduct daily checks to ensure rooms are ready for use.
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Inspect and maintain common areas, including the pantry, reception area, meeting rooms, and shared office spaces.
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Act as the contact person with property management and support daily facility-related issues.
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Support public facility setup and account management to ensure business continuity.
Travel, Billing & Cost Control Support
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Arrange and coordinate business travel, including flights and hotel bookings.
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Support travel cost control by following company travel policy and booking standards.
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Verify, manage, and follow up on company bills, including courier, telecom, internet, utilities, and other office-related expenses.
Event & Activity Support
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Support company events, meetings, team-building activities, and other office activities.
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Provide logistics support before, during, and after events.
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Help maintain a professional corporate image during internal and external activities.
Qualifications
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Bachelor’s degree in administration, Business Management, or a related field preferred.
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At least 3 years of experience in reception, administration, customer service, or office support.
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Fluent written and oral communication skills in English and Mandarin.
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Proficient in Microsoft Office and common office equipment.
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Detail-oriented, proactive, responsible, and able to multitask in a fast-paced environment.
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Strong communication, coordination, organization, and problem-solving skills.
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Experience in event support, travel coordination, or large / fast-growing companies is preferred.
