COMPANY OVERVIEW:
We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a strong reputation within the medical-legal community and continue to expand and grow.
Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.
Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.
We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.
JOB RESPONSIBILITIES:
Medical & Legal Appointment Coordination
- Schedule and manage assessments and treatment appointments
- Coordinate multidisciplinary evaluations
Logistics Management
- Arrange transportation and translation services for clients
Communication & Client Relations
- Manage incoming emails and phone calls
- Communicate professionally with clients, insurance adjusters, and law offices
Data & File Management
- Accurate data entry using UNIVERSAL Scheduling Program and JANE App
- Maintain organized, up-to-date electronic client files
Documentation & Insurance Processing
- Prepare and submit CNRs
- Complete and track OCF-18s and other SABS-related documentation
- Process Extended Health Care (EHC) claims via Telus Health
Stakeholder Liaison
- Communicate with insurers and law firms to maintain accurate records and file updates
Preferred: Working knowledge of SABS, HCAI and MVA procedures
REQUIRED QUALIFICATIONS:
- Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
- Education: College Diploma or University Degree
- Communication: Strong verbal and written communication skills
- Organization: Meticulous attention to detail and file accuracy
- Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
- Interpersonal Skills: Professional, polished, and client-focused
WHY JOIN US:
- Established and stable organization (10+ years in operation)
- Growing company with opportunity for advancement
- Supportive, professional team environment
- Competitive salary and benefits
- Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station
APPLICATION PROCESS:
Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.
Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!
Job Types: Full-time, Permanent
Pay: From $42,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (required)
Experience:
- Universal Scheduling Program: 2 years (required)
- Medical or Legal Office : 2 years (required)
Language:
- Turkish (preferred)
- Russian (preferred)
- Mandarin (preferred)
- Hindi (preferred)
- Farsi (preferred)
- Spanish (preferred)
- Tagalog (preferred)
- Ukrainian (preferred)
Location:
Work Location: In person
