Office Coordinator
Location: Three Mile Plains, NS
Company: Advantage Contracting Ltd.
Advantage Contracting Ltd. is a growing civil construction company specializing in municipal infrastructure, site development, excavation, and underground utilities throughout Nova Scotia. As our company continues to grow, we are looking for a highly organized and motivated Office Coordinator to support our Office Manager and help keep our day-to-day operations running smoothly.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, is detail-oriented, and takes pride in keeping an office organized and efficient.
Responsibilities
- Provide administrative support to the Office Manager.
- Answer and direct incoming phone calls and emails.
- Greet clients, suppliers, and visitors professionally.
- Prepare, organize, and maintain digital and paper filing systems.
- Assist with invoicing, purchase orders, and general accounting administration.
- Utilize Sage 100 Contractor for data entry, project administration, purchase orders, invoicing, and other accounting and administrative functions.
- Enter data accurately into company software and spreadsheets.
- Assist with payroll preparation and timesheet collection.
- Coordinate office supplies and maintain inventory.
- Prepare documents, reports, and correspondence.
- Support project administration, including organizing project files and documentation.
- Assist with tender packages, contracts, and project documentation.
- Schedule meetings and maintain calendars.
- Communicate with clients, vendors, subcontractors, and field staff.
- Perform other administrative duties as assigned by the Office Manager.
Qualifications
- Previous office administration or administrative assistant experience preferred.
- Diploma or certificate in Office Administration is considered an asset but is not required.
- Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with Sage 100 Contractor is strongly preferred.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to prioritize multiple tasks and meet deadlines.
- Professional, positive, and team-oriented attitude.
- High level of accuracy and attention to detail.
What We Offer
- Competitive compensation based on experience.
- Full-time, permanent position.
- Monday to Friday schedule.
- Opportunities for professional growth and advancement.
- Supportive team environment.
- Training and development opportunities.
- The opportunity to be part of a growing and respected construction company.
If you are organized, dependable, and looking to build a long-term career with a growing company, we’d love to hear from you.
Please submit your resume and a brief cover letter. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $19.00-$24.00 per hour
Benefits:
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Windsor, NS: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have Experience with Sage 100 Contractor
Language:
Work Location: In person
