About Us
Rassaun Services Inc. is a family-owned and operated industrial construction contractor with a proud 60-year history. We're built on three specialized divisions — Field Mechanical, Field Electrical, and Shop Fabrication — backed by a strong team of support staff across Health & Safety, Human Resources, and more.
Our work spans a wide range of industries, including aggregate, pharmaceutical, food-grade, and automotive. When you join Rassaun, you become part of a tight-knit team where your contribution is genuinely valued.
The Opportunity
We're looking for an organized, detail-oriented Office Administrator to keep our front office running smoothly. Working under limited supervision, you'll be the welcoming first point of contact for visitors and callers while handling the day-to-day accounting that keeps our business on track.
This is a varied, fast-paced role that's perfect for someone who enjoys wearing multiple hats and takes pride in a team oriented office. You'll also serve as a liaison for contractors, building security, maintenance, and service providers.
What You'll Do
Reception & front office
- Answer incoming calls, screen them, and direct them to the right person
- Welcome on-site visitors and announce them to the appropriate staff
- Field questions about the organization and provide directions, contact details, and general information
- Sort and distribute incoming mail and courier packages, and process all outgoing mail and couriers
- Keep office supplies stocked
- Miscellaneous tasks for management.
Accounting & finance
- Enter and review all accounts payable invoices and prepare payments.
- Prepare monthly Visa payments and manage petty cash
- Provide responses to vendors collections calls
- Assist with monthly account reconciliations and review accounting discrepancies
- Complete various month-end duties by assigned deadlines
- Generate required reports
What You Bring
- A college diploma or certificate, or one to three years of related experience and/or training, or an equivalent combination of education and experience
- Proficiency with computer applications and accounting software
- Strong communication skills and the ability to interact effectively with customers, vendors, employees, and upper management
- Excellent organization and the flexibility to balance phones, front-desk visitors, and staff needs while adjusting priorities on the fly
- A sharp eye for detail — comfortable reading and interpreting documents and labels, calculating figures, and keeping clear, accessible records
- The ability to work independently while collaborating as a team player to keep the office running smoothly
Working Conditions
You'll work in a well-ventilated, open-concept office with comfortable lighting and temperature, using standard office equipment such as computers, photocopiers, fax machines, and phones.
The role involves limited physical effort, including standing, sitting, walking, bending/stooping, and occasional lifting or carrying of items (1–30 lbs). It calls for frequent mental engagement — critical thinking, problem solving, and regular interaction with employees and management.
This posting is a general description of the role's essential functions. It is not an employment contract and does not list every duty the position may involve. All Rassaun employees are expected to perform tasks as assigned by Rassaun supervisory and management personnel, regardless of job title or routine duties.
Rassaun Services Inc. is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Do you have permanent residency within Canada?
Location:
Work Location: In person
