Job Summary
We are seeking a highly organized and professional Office Administrator/Receptionist to join our team. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and maintaining an organized back end for our company. The ideal candidate will possess strong administrative skills, proficiency with office software, and excellent communication abilities to support both internal teams and external clients.
Duties
- Answer multi-line phone systems, direct calls, and handle inquiries efficiently
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks
- Manage appointment scheduling, calendar coordination, and follow-up communications
- Maintain organized filing systems, both electronic and paper-based
- Assist with bookkeeping tasks including invoicing and basic financial record keeping
- Support administrative functions such as proofreading documents, preparing reports, and managing correspondence
- Provide customer support via phone, email, or in person to ensure client satisfaction
- Handle clerical duties including faxing, photocopying, and mailing documents
- Support medical or dental office operations if applicable, including patient check-in and record management
Experience
- Prior office experience preferred, especially in administrative or clerical roles
- Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills required
- Strong organizational skills with attention to detail in proofreading and filing tasks
- Excellent customer service skills with professional phone etiquette and communication abilities
- Proven ability to handle multiple tasks efficiently in a fast-paced environment
This position offers an opportunity to be a vital part of our administrative team by providing exceptional support that keeps our office running smoothly.
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
Work Location: Hybrid remote in Calgary, AB T3G 1S8
