We are seeking an experience Project Controls Administrator to be based out of our Edmonton, AB office. This position will be reporting to the Corporate Project Controls Manager. The Project Controls Administrator provides administrative, billing, cost tracking, and project support services to both Operations and Project Controls. This position is responsible for ensuring project information is accurate, customer invoicing is completed on time, project documentation is properly maintained, and operational teams receive the support required to successfully execute projects. The role works closely with Project Managers, Operations, Payroll, Finance, Procurement, Customers, and Field Personnel to support project performance and cash flow.
You will be joining a Company who truly values teamwork and its individual team members and is focused on providing a work environment where individual success contributes to company success and where both are recognized and celebrated.
If you’re looking to make a difference – join our team as our Project Controls Administrator.
Responsibilities (Specific)
· Review time entry & labour coding for multiple projects.
· Generate, review, distribute, and track Labour, Equipment, and Material (LEM) reports.
· Prepare, process, and submit customer invoices through email and third-party customer payment platforms.
· Ensure invoices are supported by appropriate backup documentation and comply with customer contractual requirements.
· Monitor invoice approvals and support resolution of billing discrepancies.
· Support Accounts Receivable follow-up activities and assist in collection efforts as required.
· Maintain project files, records, and documentation in accordance with company procedures and customer requirements.
· Assist with project setup, project closeout, and ongoing project administration activities.
· Support Project Managers and Operations personnel with project reporting, cost tracking, and administrative requirements.
· Assist with tracking purchase orders, subcontractors, rentals, and project-related expenses.
· Work with the Assets & Rental Coordinator to manage equipment rental contracts and supporting documentation.
· Coordinate with Payroll, Finance, Procurement, and Operations to ensure project information is accurate and up to date.
· Assist with customer reporting requirements and ad hoc project reporting requests.
· Support month-end processes, including billing, cost review, and project reconciliation activities.
· Maintain customer and vendor records within company systems.
· Provide general administrative support to the Project Controls and Operations teams to increase productivity and project success.
· Participate in continuous improvement initiatives related to project controls processes and procedures.
Responsibilities (General)
· Adhere to all Skyway policies, procedures, and company standards.
· Maintain a high regard for the personal safety of yourself and others.
· Participate in, follow, and support all elements of Skyway's Quality Management System.
· Extend to all customers, potential customers, vendors, and coworkers a courteous, respectful, and professional manner.
· Maintain confidentiality of company, customer, and employee information.
· Demonstrate accountability, professionalism, and a commitment to operational excellence.
· Support a positive team environment and contribute to the achievement of departmental objectives.
· Perform other duties and responsibilities as assigned.
Core Competencies
· Minimum 3 years of administrative, project administration, accounting, payroll, billing, or project controls experience.
· Strong working knowledge of SharePoint and Microsoft Office Suite, particularly Excel.
· Experience with ERP, accounting, payroll, or project management software is considered an asset.
· Strong understanding of invoicing, project documentation, and administrative processes.
· Excellent interpersonal, verbal, and written communication skills.
· Highly organized with exceptional attention to detail and accuracy.
· Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
· Strong problem-solving and analytical skills.
· Demonstrated discretion, good judgment, and initiative.
· Ability to work independently while contributing effectively within a team environment.
· Strong customer service orientation and relationship management skills.
· Ability to adapt to changing priorities and business requirements.
At Skyway, you’ll be part of a team that is passionate about what we do and how we do it. Since 1967, we’ve delivered innovation, efficiency, and safety to commercial and industrial projects across Canada. Skyway gives you the training, the challenges, and the opportunity to take your career to new heights.
Job Type: Full-time
Pay: $60,000.00-$70,000.00 per year
Work Location: In person
