Receptionist
SurePoint
Nisku, AB
The basic function of the Receptionist is to support the day-to-day administrative functions of our growing Grand Prairie office. An enthusiastic attitude and customer service oriented mindset are must haves for the position. Among other responsibilities, the Receptionist will be the primary contact for customers and vendors, assist with the safety program as the Safety Administrator for the Grand Prairie Branch and will help to organize daily operations of the office.

Principle Duties:
Office Administration

Greet and assist visitors (ensuring they sign in and out of the Security Log and completing visitor orientations), answer phones, direct calls and respond to inquiries in a professional and positive manner
Error free data entry related to safety, accounting and other records as required
Provide support for various responsibilities, such as booking travel arrangements, expense reports, screening calls, managing calendars, and events arrangements
Provide support such as booking hotels, lunches,
Handling day-to-day operational activities in the office, including such items as filing, sorting and distributing mail, assisting with incoming and outgoing shipments, and office supply procurement/replenishment
Prepare reports, presentations, memorandums, proposals and correspondence such as emails or posters
Performs photocopy requirements
Flexible to fill in as required, ensuring an organized and clean office environment
Help with safety orientations for newly hired staff and visitors and be an active participant in the safety program and culture of the company
Receive and deposit customer payments, including cash and cheques, and record related information in accounting system
Maintain confidential information and security of premises (passwords, keys, etc.) in a very strict manner in accordance with company policy
Perform other related duties as required' these duties may not be under the category of receptionist or office administrator.

Safety Administration

Act as a contact for the flow of safety information at the Grand Prairie location and an advocate for the Safety Program and are required to work with the Safety Department
Keep the Safety Board organized and up to date and distribute and post materials regarding safety on the local safety board
Track all safety documentation; establish a collection point for all safety related documents:
Trending BBO (Behaviour Based Safety Training) Report
Print and provide the Safety Meeting Agenda, attendance form, and supporting documents for the Manager/Chair of the safety meeting for review, take meeting minutes following the requirements
Book and organize all third-party safety related courses and pre-employment tests
Keep all safety documents filed in an organized fashion by year, month and document. The will be reviewed on a bi-weekly basis by the Safety Department
Assist in uploading Safety certificate or documents

Qualifications

Working knowledge of Microsoft Office suite of products with specific expertise in Excel and Microsoft Project applications
Successful candidate will be a fluent English speaker
Superb interpersonal communication skills' this role requires continuous interaction with team leaders, field staff and clients
Strong organizational skills
Experience working with Microsoft Dynamics GP and KEY2ACT job cost/service management software