About the Organization:
AIMS Group (Accounting Info. & Mgmt. Solutions) is a public accounting and taxation firm, located in Etobicoke, Ontario, Canada. We are a growing, but highly regarded financial accounting and income tax professionals that offer accounting, business planning, bookkeeping, finance, estate & retirement planning guidance, tax filing, and other related services. We further work with an association, Apt Immigration Services Inc to provide wide range of immigration services.
For more information about AIMS Group, please visit our website at www.aimsgroup.ca
About the Opportunity:
AIMS Group has an immediate job opening for the position of an Office Receptionist. This is a permanent full-time opportunity. The Office Receptionist job position is the first point of contact for AIMS Group. This job position coordinate front-desk activities, including welcoming clients, taking calls, distributing correspondences, providing data entry and related administrative tasks.
To be successful at this role, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
Ultimately, your job duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
About the Location:
We are located at 670 Rexdale Blvd, Unit 6, Etobicoke, Ontario, M9W 0B5. The main intersection is Humberwood Blvd and Rexdale Blvd in the city of Etobicoke.
About the Job Duties and Responsibilities:
Job Duties and Responsibilities:
- Greet and welcome clients as soon as they arrive at the office;
- Direct clients to the appropriate person and office;
- Answer, screen and forward incoming phone calls;
- Receive, distribute, setup voicemails/ messages;
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);
- Receive, sort and distribute daily mail/deliveries;
- Order front office supplies and keep inventory of stock;
- Book, manage and provide updates on schedule meetings/appointments;
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing;
- Perform basic administrative and date entry tasks including processing payments, secretary support, data entry tasks for various immigration applications, and financial reports etc;
- Receive clients’ financial data periodically via emails, in-person, & mail. Review, & punch incoming business data/ paperwork from various clients into system as soon as you receive the information;
- Ensures that all documentation complies with company regulations, professional standards, and tax reporting guidelines;
- Recommending enhancements to general accounting activities to ensure compliance with organizational and governmental policies and procedures and to ensure the most effective and efficient operations;
- Provide basic and accurate information in-person and via phone/email as directed. Review and act on government issued assessments, notices and statements;
- Other Duties that are in scope of your job title & as assigned by mgmt..
About the Job Skills and Requirements:
Following are the job skills and requirements for this position:
- Completion of secondary school is required along with;
Completion of a college program in accounting, administrative, business management related field,
and
Minimum 1-2 year of experience as a receptionist in similar professional environment.
- Strong knowledge of Microsoft Office Suites, and Quickbooks;
- First class communication and written skills along with ability to quickly understand and act on questions raised by clients in a timely manner;
- Self-motivated with a diligent and detailed approach to completing tasks;
- Ability to work independently with minimal supervision;
- Ability to handle work stress and pressure well;
- Ability to adjust your personal schedule to workload requirements;
- Flexibility to work additional hours during tax season (Feb to April);
- A high degree of initiative and independence;
About the Working Hours, Salary, Benefits and How to Apply:
Working Hours: It is a permanent full-time job position that required minimum of 37.50 hours per week. Regular working hours are from 9.00 am to 5.00 pm, Monday to Friday.
Salary and Benefits:
Job Salary: $20.00 to $25.00 per hour, based on experience, skills and knowledge. / C$39,000.00 to C$48,750.00 annual salary based on experience, skills and knowledge.
Benefits: Spot Performance Bonus, Vacation Pay, and Sick Leaves.
Other: Additional working hours/ schedule may be assigned during tax season.
How to Apply: Please apply via email at [email protected] or via fax at 1.844.246.7477
Further Inquiries: Please contact at 416.901.6002, Mr. Ranveet Sidhu, HR Advisor and Managing Director at AIMS Group
Pay: $20.00-$25.00 per hour
Benefits:
Work Location: In person
