New Home Construction Sales Administrator / Coordinator
Position Type: Full-time
Industry: Residential New Home Construction
Compensation Range: Approximately $55,000-$65,000, depending on experience
Position Summary
We are seeking a highly organized and detail-oriented New Home Construction Sales Administrator / Coordinator to support our sales, construction, and design teams through the full new home sales process.
This role is ideal for someone with strong administrative skills, excellent follow-through, and experience working in a residential construction, real estate, or new home sales environment. The successful candidate will help manage client files from initial sale through key project handoffs, ensuring paperwork, deadlines, deposits, conditions, amendments, and communication are handled accurately and professionally.
This is not a primary sales role, but it is a key support position that helps keep the sales process organized, compliant, and moving smoothly.
Key Responsibilities
- Prepare, organize, and maintain new home sales files and contract packages.
- Support the sales team with purchase agreements, amendments, addendums, spec sheets, deposits, and related documentation.
- Track important sales conditions, deadlines, client selections, outstanding items, and internal handoff requirements.
- Maintain accurate information in the CRM and internal tracking systems.
- Coordinate communication between sales, construction, estimating, drafting, design, accounting, and clients.
- Assist with realtor and client communication, including follow-up on documentation, deposits, timelines, and required information.
- Help prepare files for internal sales-to-construction and sales-to-design handoffs.
- Ensure paperwork is complete, accurate, signed, filed, and distributed to the appropriate team members.
- Support showhome or sales centre administration as needed.
- Assist with client updates, appointment coordination, and general sales department organization.
- Monitor outstanding contract items and proactively follow up with internal staff or clients.
- Provide administrative support to the sales manager and area managers as required.
Required Skills and Qualifications
- Previous administrative experience, preferably in new home construction, real estate, land development, or a related industry.
- Strong attention to detail and accuracy with contracts, dates, names, pricing, and specifications.
- Excellent organizational and follow-up skills.
- Comfortable managing multiple files and deadlines at the same time.
- Strong written and verbal communication skills.
- Professional, client-friendly manner when dealing with homeowners, realtors, trades, and internal staff.
- Proficiency with Microsoft Office, Outlook, Excel, and CRM or project tracking systems.
- Ability to work independently while supporting a busy sales team.
- Understanding of residential construction terminology, new home sales paperwork, or builder processes is a strong asset.
Ideal Candidate
The ideal candidate is someone who enjoys being the person who keeps everything organized behind the scenes. They are reliable, proactive, and comfortable following up with people when details are missing. They understand that in new home construction, small paperwork errors can create big problems later, so they take pride in accuracy and consistency.
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
