Administrative Assistant/Receptionist
The Michael McDougall Team
Oshawa, ON

Job Summary

  • Prepare, update and upload MLS listings, submit showing instructions, maintain listings daily
  • Compose Offers, Amendments, Suspensions, Waivers, and Notice of Fulfillments
  • Prepare Listing Agreements, Privacy Agreements and Pre-Listing Packages
  • Maintain a database management system(s), mostly through our CRM
  • Handle requests and queries appropriately
  • Screen incoming calls, emails and correspondence while maintaining a professional, courteous and friendly demeanour
  • Prepare correspondence and presentations as required
  • Plan and organize meetings, participate in special events
  • Research and coordinate vendor bookings (e.g. sign installation, maintenance person, stager, photographer)
  • Gather information using real estate sources and CRM to produce meeting reports, presentations and briefs
  • Provide Administrative services for the team, including, but not limited to arranging meetings, maintaining an accurate and efficient filing system, typing documents, etc.
  • Other duties as assigned

Required Education, Skills and Qualifications

  • Strong customer service orientation is required
  • 3+ years of proven experience in an executive admin or administrative professional role
  • Post-Secondary Education in Office/Business Administration or Accounting considered an asset
  • Experience in a Real Estate Brokerage as an Office Administrator preferred, but not required
  • Proficient with MS Office
  • Experienced at preparing reports, formatting documents, and drafting official letters and correspondence
  • Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written)
  • Superior organizational and time management skills
  • Strong teamwork and collaboration skills required
  • Ability to multi-task in a fast-paced environment

Company Profile

We are a team of highly motivated and dedicated, dynamic individuals! The Michael McDougall Team is not only known for being top producers but for also being trailblazers in using innovative marketing techniques to sell our clients’ homes while providing the best client care!

Please email us your resume, along with a brief description of why you are the ideal candidate for this job.

Job Type: Full-time


  • administrative assistant: 1 year (Preferred)