HRIS Payroll Coordinator
Human Resources Services Mission:
As value-added service partners we cultivate human potential and champion an inclusive culture by: Enabling University strategy; Collaborating with our community; Delivering service excellence; and Empowering learning & growth.
McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services at McMaster have developed over time to meet a spectrum of stakeholder needs. The Human Resources Services team consists of functional units such as the HR Service Centre (Payroll, HR Operations, HR Systems Strategy, Reporting and Analytics), Organizational Development, Employee & Labour Relations, Total Compensation, and Health, Safety & Risk Management, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.
As part of central Human Resources Services, the Human Resources Services Centre (HRSC) is the initial point of contact for professional human resources and pay related support to McMaster leaders, faculty, staff and retirees. The HRSC team is fully dedicated to deliver excellence in service and support McMaster employees with timely and accurate solutions. Imbedded in the HRSC is a core group responsible for full cycle payroll processes for the University and its affiliated employers.
Reporting to the Senior HR Advisor, HRSC, the primary purpose of this position is to assist in the processing of payroll and HR related functions. In addition, the HRIS/Payroll Coordinator will be primarily responsible for the following items:
- Performing various HRIS functions including manual system updates, regression testing and reporting.
- Coordinating data integrity projects including audits, analysis, corrections, and process documentation.
- Maintaining the HR Department Budget Table and the accurate distribution of Pay to GL information.
- Enter payroll data such as set up of eligible hires, special premium payments, voluntary and involuntary deductions, additional pay, terminations, extensions, transfers and status changes.
- Maintain employee information in the HRIS by adding, deleting, and/or amending information such as employee name changes, address changes, work/study permits, and banking information, and verifying amendments.
- Creates new positions within the HRIS, ensuring attributes are correctly aligned with current rule matrices and other position management principles.
- Participate in validation and cleanup of data in the HRIS to maintain data integrity.
- Demonstrate understanding of payroll, benefit and pension provisions to ensure transactions are processed accurately.
- Performs various manual HRIS function including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS.
- Accountable for the cheque deposit process including maintaining documentation for reconciliation and audit purposes.
- Performs taxable benefit and garnishment processing and other pay related activities in accordance with applicable legislation and directives.
- Enters, updates and audits information related to payroll distribution ensuring allocation to the appropriate general ledger in the HRIS Department Budget Table.
- Works with departmental colleagues to determine data requirements and develop processes for standard and ad hoc verification of records in the HRIS.
- Accountable for verifying data, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other modules.
- Additional projects and duties as assigned based on key deliverables and issues that arise within the HR Service Center.
- Confer with, or escalate matters to, senior level team members as appropriate
- Calculate payments such as retroactive earnings and deductions.
- Responsible for the day to day activities related to processing numerous bi-weekly payrolls, including administration and coordination of off-cycle processing.
- Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.
- On an exception basis, prepares off-cycle cheques for missed payments to employees, working with the HR Payroll Analyst to accurately calculate pay information. Calculates gross and net overpayment amounts considering applicable statutory and benefit deductions as well as CRA directives.
- Enters payroll data into the HRIS including the setup of special premium payments, voluntary and involuntary deductions, and additional pay records.
- Prepares and files Records of Employment (ROEs) with Service Canada for employees who terminate or with a break in service.
- Ensures serial numbers are attached to completed ROEs within the HRIS.
- Researches best practices and makes recommendations for improvements to McMaster’s payroll processing procedures.
- Participates in the completion of special projects as assigned.
- Supports initiatives related to the HRIS and its functionality.
- University Degree with a focus in Business Administration preferred.
- Successful completion of Payroll Compliance Practitioner (PCP) certification or willing to obtain certification.
- At least 2 years of experience in Canadian Payroll Principle and Practices an asset.
- At least 2 years of experience with data management accountabilities.
- Exceptional organizational, planning and time management skills, including the ability to multi-task, be flexible and move from one priority to another, while maintaining a high level of accuracy and attention to detail.
- Demonstrate an understanding and commitment to diversity, equity and inclusion, and to serving the needs of a diverse workforce and student population.
- Well-developed interpersonal and communication skills are essential, with proven ability to work independently and with a diverse team.
- Experience with Oracle PeopleSoft software or other position based HR/Payroll applications is an asset.
- Experience with advanced Excel applications and strong computer skills, including experience using complex client-server applications.
- Practical knowledge and understanding of basic accounting, Human Resources and Payroll best practices is required.
- Knowledge of reporting tools, PeopleSoft or similar ERP system.
McMaster’s core leadership capabilities are designed to nurture employee engagement through best people practices. All leaders will demonstrate these Leadership Capabilities by: Taking a Strategic Approach; Communicating and Collaborating; Developing People; Investing in Relationships; Championing Change and Innovation; and Driving Results.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.
In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.
Job Types: Full-time, Contract
Salary: $54,425.00-$70,432.00 per year
- Human Resources: 1 year (preferred)
- Temporarily due to COVID-19