Administrative Coordinator
Jobs PEI
Summerside, PE
HOURS OF WORK: Days / Monday to Friday / some flexibility may be required.Effective immediately for approximately 15 months (April 2020) with possibility of extensionThis is a complex and challenging Administrative Coordinator position, reporting to the Executive Director of the Joint Consortium for School Health to provide support for this national cross-sector entity with the Secretariat being hosted in Prince Edward Island. Duties will include: • Coordination of administrative services to support the Secretariat. • Implementing appropriate financial and administrative systems, procedures and controls in accordance with Departmental and stakeholder participant requirements.• Developing and maintaining information and records management systems for the Secretariat; • Assisting in preparing and circulating a wide variety of confidential correspondence, and in preparing and disseminating communication materials.• Scheduling meetings; organizing workshops, working group sessions and other events; arranging locations and catering for meetings and events, and assisting in the preparation of materials for events. • Preparing and distributing meeting and event materials. • Responsibility for JCSH website management and updating.• Performing purchasing, budget and financial expenditure functions for the Secretariat:
Minimum Qualifications: • Successful completion of a recognized post secondary Office Administrative Assistant program supplemented by considerable experience in a senior office administrative assistant position. Advanced clerical and computer proficiency is a necessity. A Bachelors degree or University courses towards a degree would be preferred. • Exceptional organization and coordinating skills. Ability to coordinate large volumes of work in short timelines. Strong ability to adapt to changing priorities. Strong interpersonal skills and verbal communication skills. Knowledge of the Health and Education sectors. Knowledge of Government and departmental regulations and procedures. An understanding of federal, provincial and territorial jurisdictional perspectives is an asset. • Knowledge and interpretation of accounting and budgeting issues is essential. • Verbal and written fluency in both English and French is an asset. Please Note: The successful applicant will be the only individual receiving written notification of competition results.