About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB ID #:
Housing Administration Officer
Healthy & Safe Communities
First Place, 350 King St. E., 1st floor, Hamilton, ON
NUMBER OF VACANCIES:
CUPE Local 5167 Inside
HOURS Of WORK:
35 per week
$42.715 - $48.540 per hour
- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
Job Description ID #:
- Note: This position is temporary for approximately 24 months due to a backfill of an employee on an other assignment.
SUMMARY OF DUTIES
Reports to the Program Manager, Social Housing. Interfaces with housing provider corporations by ensuring the providers are meeting their obligations in compliance with the Housing Services Act 2011 (HSA), the social housing operating agreements for the National Housing Act Sections 26,27, and 95 and any other relevant policies, standards, and agreements set by the City of Hamilton, Ministry of Municipal Affairs and Housing and the Canada Mortgage and Housing Corporation.
Provide advice and guidance to housing providers and municipal officials on legislation and policy interpretation, agreements, City of Hamilton, Ministry and CMHC policies, guidelines and program standards and on effective business and property management methods, practices and systems.
Prepares reports detailing requested data analysis, program and financial compliance review findings and may include making recommendations including corrective action.
Analyzes and examines annual budgets for projects in accordance with established Corporate/Departmental and Ministry procedures ensuring that project expenditures are within budgeted levels.
Communicate and co-ordinate advice to housing providers using knowledge acquired in relation to property management, default management, financial management, legal issues, mortgage renewal and underwriting and social housing management practices.
Consult with social housing providers and stakeholders on housing policy issues. Develop policy with respect to legislative changes governing social and community housing for the City of Hamilton.
Meet with housing providers and act as resource with respect to City/Housing policies. Attend site meetings on a regular basis.
Ensure housing providers are meeting their obligations in compliance with the Housing Services Act, 2011, operating agreements and program requirements established by the City of Hamilton, Ministry of Municipal Affairs and Housing and Canada Mortgage and Housing Corporation.
Attend private non-profit, municipal non-profit and co-operative housing provider’s board meetings as required.
Prepare issue papers, background reports, reports to council and briefing notes in response to political, senior staff, ministerial, media and public inquiries.
Negotiate and resolve social housing business, program administration and property management issues, and provide briefings and recommendations to senior management.
Identify areas for improvement in the business of the administration of the HSA, 2011, federal operating agreements and property management practices by reviewing and analyzing the overall operations, management systems and procedures, preventative maintenance and capital planning programs and provide recommendations for improvement.
Conduct operational reviews of housing providers to ensure that operations are in compliance with key requirements of the HSA, 2011 and federal operating agreements and to ensure proper asset management to protect the City’s financial interests.
Provide expert analysis in the development and implementation of intervention strategies for housing providers who are in non-compliance with the SHRA 2000 and/or the federal operating agreements and identify and troubleshoot to resolve problems of operational, management and physical nature.
Conduct strategic research and analyses of the nature and source of the issues.
Co-ordinate, if necessary, the hiring of external consultants to conduct in-depth program reviews as required, i.e. prepare request for proposals, review submissions, recommend hiring and oversee consultant services.
Develop plans of action with housing provider’s boards/management/staff, municipal staff, consultants, resource groups and lawyers and facilitate single or multi-party negotiation between affected parties, as required.
Facilitate building of management capacity and self-sufficiency through staff/board development and advise on communications plan.
Negotiate and approve agreements (e.g. non-shelter, shared facilities and inter-ministry shared agreements).
Analyze and monitor the performance of housing providers by reviewing annual information returns as well as other performance data and take appropriate action.
Examine and recommend program changes and maintenance changes to the annual operating budgets including annual assistance levels from the federal government.
Negotiate repayment schedules where funds are owed to the City of Hamilton and, after receiving direction from the Finance and Administration Section, solutions to eliminate accumulated deficits.
Recommend annual assistance levels and disbursements of federal assistance.
Analyze, calculate and reconcile Rent Geared to Income calculations for housing providers. Support the mortgage renewal process by providing information to the lender and determine and adjusting new subsidy levels.
Perform other duties as assigned which are directly related to the major responsibilities of the job.
Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Degree in Social Sciences, Business Administration or related discipline with experience in the social housing field or an equivalent combination of education and work experience. Strong accounting/financial background is an asset.
Knowledge of the Housing Services Act, program administration, housing programs, property management, contract management, financial management, and mortgage renewal processes.
Knowledge of property management, administration and governance as they relate to non-profit housing corporations
General knowledge of r affordable housing development .
Must have excellent problem solving, negotiation, analytical and communication skills and ability to relate well with all levels of staff, management and the community.
Ability to work independently to tight deadlines and exercise tact and good judgement.
Computer proficiency in Microsoft Office Suite of Products including Outlook, Word, Excel and Power Point.
Demonstrated knowledge of accounting principles. Ability to review and monitor a budget effectively. Demonstrated experience reviewing and analyzing financial data.
THIS POSITION REQUIRES A VALID CLASS "G" DRIVER'S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE
This position(s) currently requires the incumbent(s) to use their personal vehicle(s) 3 or more times per week for City business. In accordance with the City policy, parking is provided at this time. Should this job requirement change, parking will only be provided in accordance with the City policy in force at that time.
THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.