Senior Pension Administrator
Operating Engineers Benefits Administration Corporation (OEBAC)
Oakville, ON

Job Profile

The Operating Engineers Benefit Administration Corporation (OEBAC) was established by the Associated Organization, the International Union of Operating Engineers Local 793, in January 2019 to take over the administration duties from the current third party administrator. The main function of OEBAC will be pension and benefits administration on behalf of our 15,000+ Members.

The Senior Pension Administrator is responsible for the proper administration of the pension plan. This includes responding to member inquiries and dealing with service providers.

This position reports to the Director of Pension and Benefits.

Job Responsibilities / Duties

1. To administer the pension plan by:

  • Acting as a reviewer for day-to-day, periodic and annual pension administration tasks;
  • Ensuring timely and accurate processes such as annual pension statements, processing of retirements, and other related activities;
  • Ensuring any changes to the pension plan are implemented into Plan documentation and processes;
  • Monitoring and addressing quality issues as they arise;
  • Servicing plan inquiries and requests (e.g. terminations and retirements);
  • Applying and interpreting pension benefit calculations in accordance with plan provisions;
  • Preparing annual statements for plan members;
  • Preparing documents, reports and correspondence for management signature;
  • Processing regular monthly pension payments in addition to ad-hoc requests;
  • Coordinating pension eligibility and enrollment;
  • Ensuring compliance for plan documents and reporting is up to date;
  • Contacting plan participants to explain calculations or resolve issues;
  • Reviewing incoming forms for completion and accuracy;
  • Assisting the Director of Pension and Benefits with preparation and distribution of reports and other publications;
  • Working with service providers to ensure compliance with relevant service level agreements;
  • Processing new member information;
  • Updating member information as required;
  • Generate monthly pension plan activity reports;
  • Working with actuaries, employees, and service providers to maintain smooth plan operations.

2. To perform other related administrative duties as required.

Job Requirements

  • Minimum 5-10 years of experience;
  • Work experience in pension administration required;
  • Experience in benefits administration is considered an asset;
  • Exposure to the multi-employer Union Local environment is considered an asset;
  • French language is considered an asset;
  • Basic research skills required;
  • Meticulous attention to detail;
  • The ability to work well under pressure;
  • Strong planning and organizing skills and the ability to manage multiple priorities;
  • A strong knowledge of the Pension and Benefits Act;
  • A good working knowledge of Financial Services Regulatory Authority (FSRA) Portal;
  • Effective communication skills;
  • Superior telephone manners and strong interpersonal skills;
  • Excellent typing skills, including proper spelling and grammar;
  • Able to deal with people sensitively, tactfully, diplomatically and professionally at all times;
  • Able to work efficiently as part of a team as well as independently;
  • Proficient in Microsoft Office Suite (including Power Point, Word, and Excel);
  • Data analysis skills required.

Work Conditions

  • Manual dexterity required to operate computer and peripherals;
  • Challenging and constantly changing work environment;
  • Ability to attend and conduct presentations.

OEBAC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

If you are qualified and interested in this position, please submit your cover letter and resume to the attention of the Assistant Human Resources Manager, outlining your qualifications and suitability to this position.

Job Types: Full-time, Permanent