Position Overview:
We are seeking a bilingual (English - Chinese) Office Administrator to join our team. The ideal candidate should be detail-oriented and very organized. He/she will be responsible for overseeing the daily administrative operations of the office, ensuring efficiency and professionalism in all tasks. Should have a background in accounting and handling legal documents.
Key Responsibilities:
- Manage office operations and procedures to ensure organizational effectiveness
- Handle incoming calls, emails, and inquiries with professionalism and efficiency
- Handle accounting tasks such as bookkeeping, organizing accounting documents, and accounts receivable.
- Organize legal documents, contracts, and minute books.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Assist in the onboarding process for new employees
- Oversee vendor management and relationships
- Manage office filing systems and databases
- Provide administrative support to ensure the efficient operation of the office
- Traveling between office locations may be required in the future
Qualifications:
- Bachelor’s degree in Business Administration, Management or Accountancy
- Proficiency in QuickBooks for financial record keeping is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills and professional phone etiquette
- Previous experience of at least 2 years in an administrative role is preferred
- Familiarity with front desk operations is a plus
- Should have a driving license and his/her own car for transportation
Job Type: Full-time
Benefits:
- Casual dress
- Company events
- On-site parking
Flexible language requirement:
Schedule:
Application question(s):
- What is your status in Canada?
- Do you have a valid driving license and your own car?
- How many years of QuickBooks experience do you have?
Please provide details.
Education:
- Bachelor's Degree (required)
Language:
- English (required)
- Chinese (required)
Willingness to travel:
Work Location: In person
