Location: Halifax, NS (In person)
Commitment: Full time (Mon-Fri)
Compensation: $23.34 – $29.17 / hour
Contact Email: [email protected]
Website: www.drivanwong.com
Job Overview
The Sports Medicine team in the Division of Orthopaedic Surgery is seeking a dedicated Education and Research Administrative Coordinator to join our team. This role is essential to the smooth operation of the Dalhousie Sports Medicine fellowship and research program. The coordinator will be responsible for facilitating education and research events, managing conference logistics, and providing comprehensive administrative support for our fellowship program, including recruitment, onboarding, and trainee coordination.
Position Requirements
Education (Required)
- Bachelor's degree in a related field is required.
Experience
- Prior educational and/or research event planning experience is preferred.
- Prior experience in administrative support, program coordination, or travel logistics (e.g., booking flights/hotels, processing onboarding paperwork) is considered a strong asset.
- An understanding of orthopaedic education programs and workflow is considered an asset.
Technical Skills
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Proficiency in Canva or similar design software is preferred.
Key Attributes
- Exceptional interpersonal skills and professionalism.
- Strong organizational skills and meticulous attention to detail.
- Independent and collaborative, with strong problem-solving abilities.
- Ability to prioritize workload and adapt to changing clinical and research demands.
- Self-motivated with demonstrated initiative and accountability.
Role Responsibilities
- Help facilitate events, including but not limited to fellow welcome run, educational labs, journal clubs, visiting professors' trips, annual research nights, annual world cup competition, and conferences.
- Coordinate with team members about event planning, logistics, and execution.
- Help screen and organize fellowship applications for the program.
- Help coordinate with new fellows' paperwork and onboarding process.
- Coordinate research and educational activities within the Sports Medicine Research and Fellowship Program.
- Coordinate with trainees about their clinical rotations within the Sports Medicine Fellowship Program.
- Help facilitate conference logistics, including updating conference schedules, flight booking, hotel booking and conference document filing.
Application Instructions
Applicants must submit the following documents:
- A copy of your most recent CV
- A cover letter outlining your qualifications and interest in the position
- Explicit answers to the screening questions detailed below
In addition, applicants must respond to the following screening questions in your application email:
- Do you have prior educational and/or research event planning experience? If yes, please specify the types of events you have coordinated and your responsibilities.
- Do you have any experience with or understanding of orthopaedic education programs (e.g. residency or fellowship) and workflows?
- Do you have experience managing administrative logistics, such as coordinating travel arrangements, processing paperwork, or supporting onboarding processes? If yes, please briefly describe.
All required documents and responses must be submitted via email to: [email protected]
Incomplete applications will NOT be reviewed.
Applications will be reviewed on a rolling basis until the position has been filled.
Additional Information
- Schedule: Monday to Friday, with occasional weekend shifts (weekday off in lieu)
- Language Requirement: English (required), French not required
- The Sports Medicine Program values inclusivity and diversity and welcomes applications from candidates of all backgrounds.
- For more information, please visit: www.drivanwong.com
Pay: $23.34-$29.17 per hour
Benefits:
- Flexible schedule
- Paid time off
- Work from home
Work Location: In person
