- Microsoft Office
- Microsoft Word
- Time management
- Computer skills
- Communication skills
Term: 2 Years
Reporting to the Director, Development & Alumni Relations, the Advancement Officer’s responsibilities are split between development (fundraising) and alumni relations activities. Responsibilities include a focus on building a strong alumni network, developing the donor pipeline, managing a wide range of engagement programs, developing and managing a volunteer engagement program, developing new initiatives and strategies to strengthen relations between alumni and the Faculty of Engineering and creating a culture of philanthropy among students and alumni.
Network Building & Donor Pipeline - 50%
Organize and conduct 120+ calls/meetings per year with alumni with focus on volunteers and younger alumni (0-15 years out) and alumni network groups including but not limited to, Women in Tech, entrepreneurs, and start-up pledge donors with the goal of creating beneficial partnerships for the Faculty of Engineering
Identify, and develop individual and group alumni cultivation and stewardship strategies
Develop and maintain detailed knowledge of key regions
Analyze regional pipelines to determine appropriate engagement strategies to move the Faculty’s priority prospects through the engagement and giving stages.
Review regional engagement opportunities including events, workshops, and related activities; ensure donors are invited to participate in appropriate activities given their philanthropic giving and personal interests; and accurately document their participation
Work closely with alumni networks with a particular focus on those with high-capacity/low-affinity; working closely with alumni relations, identify, develop, implement, and evaluate appropriate engagement programs, events and activities that can be leveraged for prospect engagement
Ensure data updates are added to Raiser’s Edge on all prospect and volunteer activity
Working with Director or Associate Director of Development, develop proposals for projects tailored to the specific interests of corporations, foundations, individuals or associations
Identify and develop cultivation strategies for alumni with capacity to support the Faculty of Engineering’s priority fundraising initiatives
Student Engagement, Student-Alumni Bridge Program and Young alumni program management (40%)
Manage student engagement, education and spirit building events including but not limited to Engineering Day, Give Thanks Day and potentially other events while continually evaluating the impact and effectiveness of the events
Working with the Sr. Alumni Officer, manage the student to alumni bridge engagement, including Grad Class Toast, Convocation, engaging/inviting students to existing alumni events as appropriate
Manage the Recent Engineering Alumni Council (REAC) under the strategy of the Senior Alumni Officer
Compose and manage yearbook ads, WEAL wrappers, class composites, yearbooks, and other communication to students and young alumni
Manage the Class Reps for Life program including engaging volunteers and creating a robust program of activities and duties for the volunteers, as well as recognizing them for their work
5-year and 10-year Reunion programming (work with REAC on implementing potential new ideas to engage this group)
Continue to build on relationships with GradComm, EngSoc, WEEF, Engineering Graduate Committee, and other student groups as appropriate
Volunteer Management (10%)
Manages volunteers, including the development and evaluation of volunteer opportunities.
Develop and execute a volunteer recognition program (eg. National Volunteer Week, gifts/certificates, etc.)
Working with the Development team and Sr. Alumni Officer, recruit and manage volunteers including but not limited for graduate and undergraduate student recruitment initiatives, guest speakers for the Departments, Engineering outreach initiatives, Class reps for life and other initiatives
Develop and maintain detailed knowledge of volunteer partnership strategies, priorities, and objectives
Develop and manage the volunteer record coding process for accurate engagement reporting and to feed into the CASE engagement reports
Assist with the identification, recruitment, training, and management of a network of regional-based volunteers to assist with alumni engagement and fundraising activities. Ensure appropriate follow-up communications to volunteers pre- and post- meetings
Bachelor's degree required. Education or training related to communication and communication strategies preferred
USG 10: 2-3 years of progressive fundraising experience and experience performing duties related to relationship development and management
USG 11: 3-5 years of progressive fundraising experience and experience performing duties related to relationship development and management
Demonstrated experience with developing, overseeing and evaluating alumni programs in a university environment is preferred
Demonstrated ability to interact effectively with all levels of staff, including senior leadership, across an organization
Demonstrated ability to develop and maintain relationships with internal and external stakeholders
Demonstrated ability to manage a high volume of work with conflicting priorities and deadlines
Computer proficiency with Microsoft Office (Word, Excel, Outlook) and a Customer Relationship Management software; Raiser’s Edge is preferred
Excellent oral and written communication, organization, and problem-solving skills
Understanding and appreciation of the key role of a university education and in particular Engineering, and the crucial importance of attracting and retaining the very best talent available (students, faculty, staff)
Understanding of the university environment including the integration of research and teaching
Knowledge of giving vehicles and non-complex gifts
Proven competence in project management, multi-tasking, planning, analytical and organizational skills
Excellent communication, interpersonal, oral and writing skills including the expertise to create promotional materials and proposals
Political acumen and problem-solving skills are required
Willingness to travel and work extended hours as required (some weekends and evenings)
Demonstrated ability to take initiative and work independently and effectively as part of a team with a broad mandate in a fast-paced, highly computerized and challenging environment
Demonstrated relationship building skills, excellent time management and proven ability to meet competing deadlines in an organized manner
Must have strong communication, presentation, and interpersonal skills
Hours of work are standard, Monday to Friday, with the possibility of occasional overtime (evenings and weekends) and travel
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The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
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