Housed within the SCSIL, the Office of Ed-TECH will leverage AI, virtual reality and other cutting-edge tools to pioneer an immersive educational experience based on outstanding content and leading-edge technology. This innovative new Office is designed to act as a central hub for the Faculty of Medicine and Health Sciences, from which we will push the boundaries of online learning; and bring together the necessary resources to develop online courses using innovative technology and teaching techniques that will serve McGill’s students and faculty as well as external learners - whether front-line health workers in Canada’s northern communities, or physicians and learners across the globe.
Under the direct supervision of the Director of the Office of Ed-TECH (Education Technology and E-Learning Collaboration for Health) for the Faculty of Medicine and Health Sciences (FMHS), the incumbent is responsible for the day-to-day management and smooth functioning of the administrative operations of the Office. The incumbent also plays a key role in development and implementation of new initiatives and activities.
The incumbent will support the Director in managing the operations of the Office, from executing the vision, to the long-term planning and fostering partnerships with the stakeholders, collaborate with senior leadership on special projects, and actively promote the vision and values of the Office of Ed-TECH.
Update and contribute to program management tools, documenting and monitoring the projects; act as record-keeper, ensure follow-up. Develop and maintain programs’ project databases. Ensures these databases are accurate and up-to-date. Generates reports for statistical purposes.
Participate in needs assessment and contribute to the planning of e-learning projects, including the estimation of timeline.
Troubleshoot, problem solve, evaluate and makes recommendations to ensure success in the day-to-day operations as well as new projects and initiatives.
Prepare contracts and agreements with clients and stakeholders, and liaise with the Faculty of Medicine and McGill University to ensure legal and administrative compliance
Develop and implement an organization system for multimedia files and create relevant metadata records and upload videos to YouTube and other social media platforms.
Maintain a filing system that is functional and readily accessible for all appropriate team members, establishes access and security of the archived documentation, keep files up-to-date.
In coordination with the Communications Officer, promote the Office and its services and create communications material in support of the Program: production of newsletters, brochures and other promotional material (printed material, news/press releases) and ensure increased exposure on social media and the Office website
Supports the Director in the preparation of business cases, funding proposals, revenue-generating activities and grant applications.
Makes recommendations with regards to organizational structure and resource requirement (staffing, space and budget).
Oversee creation of high-level administrative documents (contracts, project plans) for the FMHS or McGill University McGill University legal services
In collaboration with the Director and AEC’s Finance Officer, prepares budget and manages (short/long-term) operating fund. Monitors financial activities and prepares invoices and purchase forms for vendors.
Compile grant applications and CPD accreditations, checking that all regulations have been met, obtaining appropriate signatures and assuring deadlines are met.
Arranges for meetings (times and places); sends out notices. Attends meetings, takes minutes, and ensures follow-up on items discussed at meetings.
Supports the Director in liaising with the University Advancement office and helps with stewardship of private donations.
Responsible for the preparation of various reports, as requested by the Faculty and/or University.
Communication with stakeholders involved in various projects including Subject Matter Experts, booking recordings, liaising with vendors, and other organizations
Perform other tasks as assigned
Duration of the contract: 1 year renewable
Other Qualifying Skills and/or Abilities
Experience with program development or project administration
Experience using learning management systems. Ex. Brightspace
Experience with finance, databases, and creating reports.
Experience with social media and websites would be an asset.
Demonstrated ability to take initiative, problem-solve, multi-task, prioritize and organize work.
Demonstrated ability to be resourceful and able to perform under pressure, prioritize and meet deadlines.
Must be service-oriented, entrepreneurial and creative, and be able to liaise with all levels of staff, students, professors, and ability to work independently or with teams with minimum direction or supervision.
Exceptional interpersonal and communication skills.
Proven ability to draft correspondence, proofread text, edit documents and take accurate meeting minutes.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MPEX Grade 03) $51,190.00 - $76,770.00
Hours per Week:
33.75 (Full time)
Assistant Professor (Teaching)
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, email@example.com or 514-398-3711.