HARDLINE ENGINEERING:
Hardline Engineering is a privately owned design and engineering firm specializing in low, medium and high voltage utility and industrial engineering services.
We are a diverse and equal opportunity employer with an open, honest and transparent workplace where we share information, ideas, concerns and challenges openly with each other and strive to be a great team together.
Innovation, optimization and automation are fundamental to our culture and our clients. Hardline was founded by two former utility engineers with a passion for delivering the highest quality products and services for our clients. We currently employ and deliver services to multiple clients Across Canada.
Hardline Engineering is currently looking for a Project Assistant to join our team. Reporting to the Team Lead - Distribution, the Project Assistant will assist and manage the new project review, setup and organization including documents, specifications, guidelines and SR’s.
Responsibilities:
Project Coordination and Scheduling
- Assist in setting up project timelines, schedules, and resource allocations.
- Coordinate meetings and communications between project teams, clients, and stakeholders.
- Track project activities, update schedules, and report on any changes or delays.
Document Management and Quality Control
- Organize and maintain project files, including drawings, permits, and technical reports.
- Ensure accurate storage and accessibility of all project documents.
- Prepare project status reports, meeting minutes, and summary notes.
Data Collection and Analysis
- Collect field data such as equipment status, site photos, and updates on installations.
- Support engineers by organizing and analyzing data for technical studies.
Permit and Compliance Support
- Coordinate permit applications and track approval statuses from regulatory agencies.
- Gather and organize documentation to meet compliance requirements.
Logistics and Field Support
- Track and coordinate delivery of materials and equipment for project sites.
- Provide on-site support to engineers and project managers as needed.
Stakeholder and Client Communication
- Act as a liaison between clients, project managers, and technical teams.
- Prepare presentations, status updates, and communication materials for clients and teams.
Project Close-out Activities
- Assist in compiling project close-out documents, including as-built drawings and final reports.
- Document lessons learned to improve processes for future projects.
Administrative Support
- Support budget tracking and prepare expenditure summaries for project managers.
- Process and track invoices and purchase orders, ensuring accuracy and timely payments.
- Additional duties as assigned
QUALIFICATIONS:
- Post secondary education in business admin considered an asset.
- 1 year experience in business or project administration.
- Proficiency with computer systems and applications including the Microsoft Office Suite.
- Ability to manage multiple assignments with tight timelines.
- Self-motivated, positive attitude, strong client focus and results driven.
- Ability to communicate effectively, verbally and in writing with internal and external customers, stakeholders and co-workers.
- Excellent organizational skills that demonstrates the ability to resolve conflicting priorities.
- Positive attitude, strong client focus and results driven.
- Ability to work in a team environment.
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Schedule:
Experience:
- Microsoft Office: 1 year (preferred)
- Business or Project Admin: 1 year (preferred)
Work Location: In person
