ICR is looking for a Property Administrator for our Rentals Department to join our growing team. The Rental Property Administrator provides administrative support to the Property Manager.
Job Duties:
Ø Maintain up-to-date list of owners, tenants of all residential properties.
Ø Create residential management agreements under the direction of the partners and ensure the “New Property Takeover Procedure & Checklist” is completed.
Ø Administer all new lease documents as they are sent in (including new leases, extensions, amendments and renewals) and ensure “New Lease Procedure & Checklist” is completed as well as a welcome letter to the tenant.
Ø Administer all rental forms & reports as required.
Ø Prepare generalized correspondence to owners and tenants, including but not limited to budgeting reports & letters, fee increases and special assessments. arrears letters, default letters, rent step letters, lease infraction letters, and changes to RANs as applicable.
Ø Various monthly invoicing tasks for management and maintenance agreements.
Ø Track tenant/owner insurance and ensuring requirements are followed as per the Lease. Send letters requesting proof of insurance as required.
Ø Administer parking charges and agreements.
Ø Maintenance of property management key cabinet and log.
Ø Complete credit checks and Personal Property searches as required.
Ø Respond/coordinate to clients, contractors, vendors.
Ø Filing, scanning, archiving.
Ø Cover for Reception when needed.
The ideal candidate will be highly organized and can prioritize effectively. This role works as part of a team, but the ability to work independently is a must! Intermediate knowledge and understanding of MS applications is a must!
If you are looking for a role that keeps you busy and makes the days fly by, we want to meet you.
Please note that all offers of employment are conditional upon the receipt of positive employment references and a criminal background check.
Job Types: Full-time, Contract
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Experience:
- Administrative: 2 years (preferred)
- property management or real estate industry: 1 year (preferred)
Work Location: In person
